Difference between revisions of "Space-Maintenance Committee"

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(implemented feedback from meeting yesterday)
 
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== PROPOSAL: ==
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[[File:inventory_rack1.png|thumb|Inventory rack, 10-2021]]<br>
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The committee is instigated upon approval of the board at 2021-06-21. As such it now exists as a concept.
  
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I(gorgabal) propose to form a space-maintanance-commitee .
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For the initial proposal text, please go to [[Space-Maintenance Committee/Proposal]]
  
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For a useful, functional space, tools needs to be working, and there need to be a bit of order and cleanness. <br>
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== self-organisation ==
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However, at the moment of writing, the space is messy/unclean, and tools tend to be broken.
 
  
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This leads to members leaving, and scaring potential new members off. <br>
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=== Meeting frequency ===
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Ideally, when you enter the space on any day, you should be able to trust that things are working.
 
  
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Think of the space-maintanance committee something like a "Concierge" or "office manager". <br>
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We currently aim to come together every 2 weeks to improve the space. And to have a meeting every 2 months to decide what to work on.  
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If you join this committee, expect to do both psychical work(tiding up the space) and mental work(think up new ways to tidy up the space).  
 
  
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== Responsibilities ==
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=== Communication ===
  
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The space-maintanance commitee will have the following responsibilities:
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We will have a signal-group and a mailing-list for internal communication.
  
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* To take steps to create a tidier, cleaner and more functional space. For example, this could be to organize a monthly cleaning event.
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=== Current Focus / Tasks ===
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* To enforce policies like the [[Rules|DNH-stickers]]. This means throwing out old projects.
 
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* To think up and implement new procedures to make the space even cleaner/better.
 
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* To keep track of the status of various tools, and take the appropriate steps. Like finding a [[Tool guardian proposal 2020|tool-guardian]] , or even to throw it away if necessary.
 
  
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== Freedoms ==
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(I just put this here to let members know what we are up to, but if this is unwise please let me know)
  
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In order for the committee to function effectively, it should be able to think up and implement new policies to keep the space clean. In order to do this effectively, the committee should not have to wait for the next ALV to do this, as long as the committee gives members ample time & opportunity to object before new policies come in effect.
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* Investigate current annoyances/issues in the space that we can resolve
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* Investigate swapping the ham-corner and the makerlane
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* Investigate a suitable method for tracking issues/projects
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* Create a "where is?" page on the wiki, so that stuff can be more easily found.
  
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== Scope ==
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Our first work-meeting will be the 31th of august 2021, where will we do some re-organizing of the space. (most likely the dirty room)
  
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In order to limit scope, the space-maintanance-committee will only focus on the physical well-being of the space.
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== Procedures ==
  
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== Voting ==
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=== New members & Votes ===
  
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Since this committee will sometimes throw things out, the creation of it needs to be voted in. <br>
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* Members can ask to be added to this committee, or we can ask a member to join us.
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And since the committee will have both power & responsibility, the individual members will need to be voted in too.  
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* Meeting a potential member before joining is preferred.
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* A new member must be voted in by the members of the committee. For this a '''majority''' of the '''cast votes''' is necessary.  
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* A vote must be announced by mailing-list at least 3 days before the deadline.
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* A vote must have a deadline
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* There is no room for a 'veto' mechanic in our vote-mechanics. Because we have no veto, there is also no requirement to withhold voting in case of conflict of interests. (like: voting to remove an object which a member of the committee is the owner. )
  
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TODO: determine how to add new members outside of an ALV
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These rules can be chanced when we decide (and vote) to do so.
  
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TODO: determine how many members this committee should have at minimum.
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=== Disputes ===
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In case of disputes with members, we will try our best to come to a mutual understanding, and if possible resolve the dispute.

Latest revision as of 10:51, 3 October 2021

Inventory rack, 10-2021

The committee is instigated upon approval of the board at 2021-06-21. As such it now exists as a concept.

For the initial proposal text, please go to Space-Maintenance Committee/Proposal

self-organisation

Meeting frequency

We currently aim to come together every 2 weeks to improve the space. And to have a meeting every 2 months to decide what to work on.

Communication

We will have a signal-group and a mailing-list for internal communication.

Current Focus / Tasks

(I just put this here to let members know what we are up to, but if this is unwise please let me know)

  • Investigate current annoyances/issues in the space that we can resolve
  • Investigate swapping the ham-corner and the makerlane
  • Investigate a suitable method for tracking issues/projects
  • Create a "where is?" page on the wiki, so that stuff can be more easily found.

Our first work-meeting will be the 31th of august 2021, where will we do some re-organizing of the space. (most likely the dirty room)

Procedures

New members & Votes

  • Members can ask to be added to this committee, or we can ask a member to join us.
  • Meeting a potential member before joining is preferred.
  • A new member must be voted in by the members of the committee. For this a majority of the cast votes is necessary.
  • A vote must be announced by mailing-list at least 3 days before the deadline.
  • A vote must have a deadline
  • There is no room for a 'veto' mechanic in our vote-mechanics. Because we have no veto, there is also no requirement to withhold voting in case of conflict of interests. (like: voting to remove an object which a member of the committee is the owner. )

These rules can be chanced when we decide (and vote) to do so.

Disputes

In case of disputes with members, we will try our best to come to a mutual understanding, and if possible resolve the dispute.

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