Board/Bureaucracy

Bureaucracy

This page is mainly for the members of the Board, but everyone is free to view it. This page will document procedures for new or forgetful board members.

Procedures

New member

When a new member joins TechInc:

• Fill out the Membership form with the member. (Empty membership forms are found in the Board box)
• Write your (Board member) name on the form, as well as the date the form was filled in.
• Show the member around, inform him or her about our informal and formal rules.
• Notify member of preferred payment amount (What is required to "keep TechInc alive")
• Put the membership form in the Board box.
• Email board@.
• If the member wishes a fob, see the section titled "(New) fob".

Leaving member

• Remind the member that he or she can return their fob.
• See "Deactivate fob"
• Remind member to check their revbank (if necessary)
• Mail board@.
• Deactivate the member in the system (or bug User:Wizzup)

New fob

• Every member that holds a fob needs to give us a (partially blanked out) copy of their ID
• If a new member wants a fob, make sure you get a (paper) copy of his or her ID.
• Take a fob from the board box. Note down the number; send a mail to board@ with the number and the member.
• Mail UR (marijke) about the fob activation, providing the fob id.
• If a member previously lost a fob, deactivate it (as per "Deactivate fob")

Remark: We also need the fobid in the database, but for now there are no scripts to do this yet, so bug User:Wizzup.

Deactivate fob

• Send a mail to board@ about the deactivation.
• Mail UR (marijke) about the fob deactivation.

Financial

TODO: Write this section.

Some links:

• https://github.com/MerlijnWajer/TInance/blob/master/doc/financial.rst

Reminders

See this section specifically:

   https://github.com/MerlijnWajer/TInance/blob/master/doc/financial.rst#finding-out-which-members-are-overdue-with-their-payments

• Ensure bank information is fully up to date. (See "Bank imports")
• Use the ti.py program to get a list of all members that are overdue in their

 payments. Generate a CSV format for the mailing script.

• Remove some people from that list; apply common sense. (We may be sorting out

 details with some; others are only a few minutes late; don't mail those if we
 can help it)

• Remove people from the list who pay regularly but somehow have a weird join

 data in our system which means they show up as regularly late. (This sentence
 isn't particularly useful and this will be resolved in the system in the
 future)

• Mail the members (automated ; please document)