Difference between revisions of "Space-Maintenance Committee"

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== PROPOSAL: ==
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[[File:inventory_rack1.png|thumb|Inventory rack, 10-2021]]<br>
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The committee is instigated upon approval of the board at 2021-06-21. As such it now exists as a concept.
  
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I(gorgabal) propose to form a space-maintanance-commitee .
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For the initial proposal text, please go to [[Space-Maintenance Committee/Proposal]]
  
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For a useful, functional space, tools needs to be working, and there need to be a bit of order and cleanness. <br>
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== self-organisation ==
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However, at the moment of writing, the space is messy/unclean, and tools tend to be broken.
 
  
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This leads to members leaving, and scaring potential new members off. <br>
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=== Meeting frequency ===
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Ideally, when you enter the space on any day, you should be able to trust that things are working.
 
  
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== Tasks & responsibilities. ==
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We currently aim to come together every 2 weeks to improve the space. And to have a meeting every 2 months to decide what to work on.
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So, what could the tasks and responsibilities of this committee be?
 
  
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* organize a regular cleaning event.
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=== Communication ===
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* keep track of the status of various tools, and try to find a tool-guardian for them. (or take an other appropriate action. If a tool-guardian for a broken tool cannot be found, the committee might decide to throw the tool out. )
 
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* enforce DNH-markers. Throw out abandoned projects on a regular basis.
 
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* keep track of inventory, order new parts when needed. (or appoint someone to do this. Something like an inventory-guardian?)
 
  
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In order to limit scope, the space-maintanance-committee will only focus on the physical well-being of the space.  
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We will have a signal-group and a mailing-list for internal communication.  
  
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== Voting? ==
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=== Current Focus / Tasks ===
  
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Since this committee will sometimes throw things out, the creation of it needs to be voted in. <br>
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(I just put this here to let members know what we are up to, but if this is unwise please let me know)
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I am not sure if individual members should be voted in too. This still needs to be discussed. As well as potential other things.
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* Investigate current annoyances/issues in the space that we can resolve
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* Investigate swapping the ham-corner and the makerlane
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* Investigate a suitable method for tracking issues/projects
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* Create a "where is?" page on the wiki, so that stuff can be more easily found.
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Our first work-meeting will be the 31th of august 2021, where will we do some re-organizing of the space. (most likely the dirty room)
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== Procedures ==
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=== New members & Votes ===
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* Members can ask to be added to this committee, or we can ask a member to join us.
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* Meeting a potential member before joining is preferred.
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* A new member must be voted in by the members of the committee. For this a '''majority''' of the '''cast votes''' is necessary.  
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* A vote must be announced by mailing-list at least 3 days before the deadline.
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* A vote must have a deadline
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* There is no room for a 'veto' mechanic in our vote-mechanics. Because we have no veto, there is also no requirement to withhold voting in case of conflict of interests. (like: voting to remove an object which a member of the committee is the owner. )
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These rules can be chanced when we decide (and vote) to do so.  
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=== Disputes ===
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In case of disputes with members, we will try our best to come to a mutual understanding, and if possible resolve the dispute.

Latest revision as of 09:51, 3 October 2021

Inventory rack, 10-2021

The committee is instigated upon approval of the board at 2021-06-21. As such it now exists as a concept.

For the initial proposal text, please go to Space-Maintenance Committee/Proposal

self-organisation

Meeting frequency

We currently aim to come together every 2 weeks to improve the space. And to have a meeting every 2 months to decide what to work on.

Communication

We will have a signal-group and a mailing-list for internal communication.

Current Focus / Tasks

(I just put this here to let members know what we are up to, but if this is unwise please let me know)

  • Investigate current annoyances/issues in the space that we can resolve
  • Investigate swapping the ham-corner and the makerlane
  • Investigate a suitable method for tracking issues/projects
  • Create a "where is?" page on the wiki, so that stuff can be more easily found.

Our first work-meeting will be the 31th of august 2021, where will we do some re-organizing of the space. (most likely the dirty room)

Procedures

New members & Votes

  • Members can ask to be added to this committee, or we can ask a member to join us.
  • Meeting a potential member before joining is preferred.
  • A new member must be voted in by the members of the committee. For this a majority of the cast votes is necessary.
  • A vote must be announced by mailing-list at least 3 days before the deadline.
  • A vote must have a deadline
  • There is no room for a 'veto' mechanic in our vote-mechanics. Because we have no veto, there is also no requirement to withhold voting in case of conflict of interests. (like: voting to remove an object which a member of the committee is the owner. )

These rules can be chanced when we decide (and vote) to do so.

Disputes

In case of disputes with members, we will try our best to come to a mutual understanding, and if possible resolve the dispute.

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