Difference between revisions of "Space-Maintenance Committee"

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(Pasted new ALV text into this proposal, since the original proposal has no function now.)
 
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[[File:inventory_rack1.png|thumb|Inventory rack, 10-2021]]<br>
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The committee is instigated upon approval of the board at 2021-06-21. As such it now exists as a concept.
  
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== Proposal ==
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For the initial proposal text, please go to [[Space-Maintenance Committee/Proposal]]
  
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During the ALVMEET sessions that were held 4 times in the run-up to the
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== self-organisation ==
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ALV, Gorgabal (Koen) took the initiative to write a proposal for a
 
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commitee that would help make the space a better place where it comes to
 
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tools, materials, organization, layout tidiness, etc.
 
  
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The running joke for the space should not be that we have 'all the tools
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=== Meeting frequency ===
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you need, just not in working order, or in the wrong place'.
 
  
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Current members have indicated that better maintenance of the space
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We currently aim to come together every 2 weeks to improve the space. And to have a meeting every 2 months to decide what to work on.  
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would be greatly appreciated and we anticipate that this will also be
 
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something that would make interested parties more likely to feel they'd
 
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like to join as a member.
 
  
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The board shares the ideal of having the space being a more functional
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=== Communication ===
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space and has decided to support this by instigating this committee to
 
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be presented at the coming ALV.
 
  
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It is anticipated that it should function as a cross between 'caretaker'
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We will have a signal-group and a mailing-list for internal communication.  
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and 'office-manager', in that it is not just about the physical work of
 
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'putting stuff in the right place, the right order, the right state',
 
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but also about deciding what the right place should be, and how to
 
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ensure people know what the right place, state or order is for the
 
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forsee-able future.
 
  
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== Responsibilities ==
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=== Current Focus / Tasks ===
  
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The commitee will have responsibilities like (but not limited to) those
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(I just put this here to let members know what we are up to, but if this is unwise please let me know)
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listed below:
 
  
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* To take steps to create a tidier, more ordered, more accessible and clean space. For example through the use of monthly events inviting people to participate.
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* Investigate current annoyances/issues in the space that we can resolve
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* To enforce policies put in place to help maintain a tidy space. (such as DNH stickers, getting rid of things, etc) To think up and implement procedures and policies that the space stay in order and/or help people know what is expected of them to help do so.
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* Investigate swapping the ham-corner and the makerlane
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* To focus on the accessibility and maintenance of tools that we have,either directly or through methods such as tool-guardianship, for example.
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* Investigate a suitable method for tracking issues/projects
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* Create a "where is?" page on the wiki, so that stuff can be more easily found.
  
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Our first work-meeting will be the 31th of august 2021, where will we do some re-organizing of the space. (most likely the dirty room)
  
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== Freedoms and limitations ==
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== Procedures ==
  
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In order for the committee to be able to function effectively, it will
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=== New members & Votes ===
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need freedom to be able to think up plans and implement them. These
 
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should be fair, non-biased and designed to be effective without impeding
 
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on member's activities more than needed.
 
  
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For this reason it is important to communicate policies clearly, to
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* Members can ask to be added to this committee, or we can ask a member to join us.
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consult when deemed necessary , to be cautious when things are not
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* Meeting a potential member before joining is preferred.  
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clear. However, the committee is free to implement what they see fit,
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* A new member must be voted in by the members of the committee. For this a '''majority''' of the '''cast votes''' is necessary.
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how they see fit. Members are requested to comply with the committee's
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* A vote must be announced by mailing-list at least 3 days before the deadline.
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policies when asked to do so. Conflicts should be discussed with the
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* A vote must have a deadline
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committee first, after which it can be taken to the board or ultimately
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* There is no room for a 'veto' mechanic in our vote-mechanics. Because we have no veto, there is also no requirement to withhold voting in case of conflict of interests. (like: voting to remove an object which a member of the committee is the owner. )
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the ALV. Remember, the committee is there to help make the space a
 
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better place, this should be remembered by all members whether part of
 
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the committee or not.
 
  
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To avoid conflict, the committee is suggested to use all the methods
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These rules can be chanced when we decide (and vote) to do so.  
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they have available to them to consult, poll, verify and inform people.
 
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For this, the board will help them be able to reach members individually
 
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as well as a whole, if required.
 
  
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== Formation of committee ==
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=== Disputes ===
  
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The committee is instigated upon approval of the board of Techinc. As
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In case of disputes with members, we will try our best to come to a mutual understanding, and if possible resolve the dispute.
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such it now exists as a concept. We thank Koen for having taken up the
 
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gauntlet to start writing a proposal for it. As such, we also have
 
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decided to ask Koen to take part in the formation of the committee,
 
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inviting members to take part in it and to decide upon its structure,
 
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its (internal) procedures, etc.
 
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At this ALV, people are invited to indicate their interest in being part
 
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of the committee, in any capacity or form, so that they can help Koen
 
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give shape.
 
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Among the things that need to be decided are
 
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- How to decide upon the committee's membership
 
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- How to agree on priorities, policies, priorities, etc
 
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- How to communicate
 
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- Frequency of contact/events, etc
 
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as well as the main things:
 
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- What policies would be useful
 
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- How to implement them, how to make sure they can be adhered to in a
 
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way that people will feel valuable, justified and useful.
 

Latest revision as of 09:51, 3 October 2021

Inventory rack, 10-2021

The committee is instigated upon approval of the board at 2021-06-21. As such it now exists as a concept.

For the initial proposal text, please go to Space-Maintenance Committee/Proposal

self-organisation

Meeting frequency

We currently aim to come together every 2 weeks to improve the space. And to have a meeting every 2 months to decide what to work on.

Communication

We will have a signal-group and a mailing-list for internal communication.

Current Focus / Tasks

(I just put this here to let members know what we are up to, but if this is unwise please let me know)

  • Investigate current annoyances/issues in the space that we can resolve
  • Investigate swapping the ham-corner and the makerlane
  • Investigate a suitable method for tracking issues/projects
  • Create a "where is?" page on the wiki, so that stuff can be more easily found.

Our first work-meeting will be the 31th of august 2021, where will we do some re-organizing of the space. (most likely the dirty room)

Procedures

New members & Votes

  • Members can ask to be added to this committee, or we can ask a member to join us.
  • Meeting a potential member before joining is preferred.
  • A new member must be voted in by the members of the committee. For this a majority of the cast votes is necessary.
  • A vote must be announced by mailing-list at least 3 days before the deadline.
  • A vote must have a deadline
  • There is no room for a 'veto' mechanic in our vote-mechanics. Because we have no veto, there is also no requirement to withhold voting in case of conflict of interests. (like: voting to remove an object which a member of the committee is the owner. )

These rules can be chanced when we decide (and vote) to do so.

Disputes

In case of disputes with members, we will try our best to come to a mutual understanding, and if possible resolve the dispute.

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