ALV December 2013
| ALV December 2013 | |
|---|---|
| Date | 2013-12-08 |
| Time | 15:00 |
| Location | CANCELLED |
| Contact | Board |
| Minutes | ALV December 2013/Minutes |
Practical Details
CANCELLED!
THERE WILL BE NO ALV ON THE 8TH OF DECEMBER! See mailing list for more information
Date: Sunday, 8 December 2013
Place: (h)ACTA
Time: 3 PM
Proxy Voting Form : File:Generic proxy vote techinc.pdf
Agenda
- Chair, minute taker, # members present, # proxy votes, handing out voting post-it's
- Finalising agenda (any new points?)
- Financial report.
- Notes from the board
- Report from the secretary on current number of members (on paper) and estimated number of still-current ("actual"/"paying") members.
- Voting for new board member.
- Votable points.
- Any other business.
Votable points
1 Membership fee per month
Article 7.3 from our statutes allows the ALV to decide that members are allowed to pay there membership fee on a monthly bases instead of the standard yearly bases.
The following point will be voted upon with a yes/no vote, if the vote passes, it will be added to the huishoudelijk regelement:
Members can choose to pay their membership fee per month, if they choose to pay per month they pay before the 1st of the month they pay their membership fees for.
2 Commitment to membership fee
2a Vote
To get a clearer view on our finances we can ask our members to commit to a membership fee for the coming year.
The following point will be voted upon with a yes/no vote, if the vote passes, it will be added to the huishoudelijk regelement:
On joining TechInc a person will commit to a certain membership-fee and communicate this to the board. If the member wishes to change his/her commitment he/she can do this in the first two weeks of the new calendar-year.
2b Vote
If point 1 passes it is also important to know if a member is paying on yearly bases or monthly bases. If point 1 fails the following point will not be voted upon
The following point will be voted upon with a yes/no vote, if the vote passes, it will be added to the huishoudelijk regelement:
On joining TechInc a person will commit to either yearly payments of the membership-fee or monthly payments. If the member wishes to change his/her commitment he/she can do this in the first two weeks of the new calendar-year.
3 Membership for existing members
If one of the two votes from point 2 passes, existing members should commit to a membership-fee/payment period and inform the board of this. If point 2 fails the following point will not be voted upon.
The following point will be voted upon with a yes/no vote, if the vote passes, it will be added to the huishoudelijk regelement:
Existing members will inform the board of their membership-fee-commitment before the 13th of January 2014
4 Non paying members
At the moment nothing happens when a member stops paying. To get a better overview of our members and make sure people don't just forget to pay while they want to, the following is proposed.
The following point will be voted upon with a yes/no vote, if the vote passes, it will be added to the huishoudelijk regelement:
* When a payment is missed, an automated email will be send to the member with a reminder. * If after a month the payment is still due, a board member will try to personally contact the member. * If after 2 months the payment is still due, your fob will be disabled and an other email will be send by the board. * If after 3 months the payment is still due, you will no longer be a member.