ALV May 2014

ALV May 2014
Date	2014/05/09
Time
Location	(h)ACTA
Type	Meeting
Contact	secretary@techinc.nl

 DRAFT *** DRAFT *** DRAFT ***

 THIS TEXT IS NOT FOR FREE EDITING!!! TO GET POINTS ADDED, MAIL secretary@techinc.nl 

Admin

(1.2) Approving the notes from the previous meeting

ALV_2014_January#Minutes

Reports

/ 2.2. Financial report 2014, to date (Brainsmoke)

• Monhtly reports to be seen here: Financials_2014
• status of the accounts
• expectations, based on the number of people paying "minimum" or "recommended" membership fees
• spendings from the board allowance
• financial outlook on the rest of 2014

/ 2.3. Membership report to date (Ctrl-K / Vesna)

• number of members on paper
• number of paying members
• number of people who are late
• number of canceled memberships due to late payment

/ 2.4. Notes from the board (Justa)

• Actions from the last ALV ALV_2014_January_actions
• other board news
• notable space news

/ 2.5 Report from the "members meetings" (Voidz0r / Realitygaps)

• how many members meetings happened?
• what were the results to date?

/ 2.6 Report from the "dispute committee" (Vesna / someone from the dispute committee)

There was an action from the previous ALV "to decide who will be in the "dispute committee" " .

It is not clear if the dispute committee has been formed, or shall it be formed at this ALV.

If there was/is a "dispute committee", this is the time to present their work.

Votable points

 DRAFT *** DRAFT *** DRAFT ***

 THIS TEXT IS NOT FOR FREE EDITING!!! TO GET POINTS ADDED, MAIL secretary@techinc.nl 

4.2. Support for votable points (Muse, Philip)

ALV_Support_for_point Muse, Philip

4.3. Duration of ALV (Philip)

"When the date and time of an ALV is announced, the maximum duration is announced as well. Ideally, the maximum duration is at most three hours. Any items that cannot be discussed are moved to a next ALV, to be organized as soon as realistically possible. The board decides in what order items are discussed but gives priority to items left over from a previous ALV."

https://wiki.techinc.nl/index.php/User:Phicoh/Votable_agenda_item_time_limit

4.4 Not changing membership fee amount too often (Maarten)

"Adjusting members' fee amount can ONLY be accomplished by notifying the treasurer *by* *email* of the change, 30 days prior. Misuse by changing too frequently etc. may lead to refusal of the request."

4.5 Regular fee payment schedule (Maarten)

"To streamline bookkeeping, there are ONLY two allowable ways to pay your members' fee: 1) yearly, in one payment. 2) monthly, provided that a set amount is paid at a set date each month."

4.6 Terms for board members (Wizzup)

4.6.1 Terms of the board members

A vote is to be cast on the terms of board members, in following order:

A: 1 Year

B: 18 Months (1.5 Year)

C: 2 Years

D: None

Note that this term is *per* board member. The exact time of the term should not be taken to literal, but rather, "resign the ALV whichever is closest to when my term ends".

4.6.2 Direct resignation of any board member exceeding term (Only if A, B or C) passes:

i: Board members exceeding term chosen in 0.0 are to resign effective immediately (after this ALV)

ii: Board members exceeding this term resign next ALV

4.7 The "circle" (incomplete) (Wizzup)

The idea is to form a group - seperate from the board (and exclusive to any board member) to take over tasks that are not to be handled by the board, but currently are being handled by the board. This can vary heavily, but prime examples are:

• Overseeing structure of the new space (somewhat late now ;-))
• Overseeing resolution groups
• Managing various food supplies, other not directly important tasks

And all other (small and large) tasks that are currently expected of the board.

This group would report to the board on a semi-regular basis (currently not defined).

 DRAFT *** DRAFT *** DRAFT ***

 THIS TEXT IS NOT FOR FREE EDITING!!! TO GET POINTS ADDED, MAIL secretary@techinc.nl