SOP Club Mate
Standard Operating Procedure club mate deliveries.
Choose drinks and place order
To give an indication, this was the order in August 2016 (which was a fearly big order:
- 8x fritz-cola
- 4x club-mate
- 4x flora power
- 4x club-mate granat
- 2x club-mate Ice kraftstoff
- 8x bundaberg gingerbeer
- 4x bundaberg rootbeer
- 1x proviant rabarber
- 1x Sauer Rhabarberschorle
- 2x random drinks, you can have a look at the possibilities here: http://www.dorstlust.nl/product-categorie/krattenshop/ or perhaps write some code to randomly pick drinks from their website.
You can always stock in high on club-mate, flora mate and fritz-cola, those can be stacked to 'arbitrary' heights and are therefore easy to store. Specials take up space in the shelf, so be careful with ordering too much of those.
So an adjusted order where club-mate = 6 (or more) and flora power = 6 and granat is lowered to 2, seems to present less trouble when having to store everything.
Send an e-mail to bestellen@dorstlust.nl with the order and to arrange a delivery day/time and put treasurer@techinc.nl and food@techinc.nl in the CC to let them know that a delivery is coming. We get a discount, so let them know that the order is for Techinc. Also give them the phone number of the member that will open the door for them.
Before delivery
Send an e-mail to members@techinc.nl to ask for help with carrying the crates upstairs, in case the elevator doesn't work. If you don't mind to do this yourself together with the guy from Dorstlust you can omit this step.
Pre-sorting of crates can be smart; depending on mood and organizing sometimes the crates are completely messed up; beer, mate, cola, all types of bottles stacked randomly on $random crates. If you have to sort this on delivery day it is an added source of stress/effort. It is good to have this managed a while before; either delegated or done yourself.
It is often a good idea to bring the empty crates out to the hallway; that way you create the room to put the -heavier- full crates directly at their designated positions. That saves effort; you don't have to restack or re-sort heavy crates later. But only do this immediately before a delivery... not one day in advance or such... we don't want to fill the public hallway with our crates.
Delivery
Dorstlust will bring the crates, be sure to have someone (most of the time this will be you) present at the space to open the door for them. Dorstlust therefore needs the phone number of the member that is present.
When they arrive you can gather all the crates next to the elevator (if the elevator is not out of order!). When you are ready, call the elevator to ground floor as usual and load everything up. Then, and this is essential: keep the elevator blocked on ground floor by one person while another person goes up by stairwell inside the building to the second floor. Then person #2 ought to "call" the elevator from the first floor (this can't be done from inside the elevator!) and yell at the person on ground floor so person #1 releases the elevator. If you don't follow this procedure it is possible all crates travel up to a higher-up student floor, and/or you'll have students expecting to go to ground floor, suddenly finding themselves in our part of the building. These are all situations that are better avoided. Our elevator door is located behind the doors opposite the bookcase (behind the toilets). Please make sure you close and lock these doors when finished.
Count the empty crates (distinguish between club mate crates, sauer crates and fritz crates) and give that info to Dorstlust. This will speed up the procedure. However, things may/could/will have changed by the delivery date anyway. If you're lucky, the bottles in the crates will have been sorted. But more often than not, that hasn't been (completely) done.
Payment
Dorstlust sends the invoice to the treasurer. Treasurer takes care of payment.
Handy to know
Empty bottles get lost. This is nothing to worry about and accounted for in the price. So in theory, you always end up with more crates than bottles. However, in practice, dorstlust often grabs all crates, also empty ones. This is not good, see next paragraph.
Often, our fridges stock a huge amount of bottles (unless stuff ran out completely). The three fridges together can easily hold the contents of 4 (four!) mate crates. If you let dorstlust take ALL the empty or half-empty crates we WILL run into trouble where we have no crates to put empty bottles in, and stuff will turn into a mess with all kinds of loose bottles, bottles on the floor, bottles posed on top of other (full or empty) crates, etc. It is good to avoid that; never let dorstlust take crates that are not filled with empties. Unless you really have surplus for sure. This is especially true when we run out; then our fridges suddenly manage to "produce" up to 4 extra crates worth of mate bottles, and some 2 crates of Fritz bottles.
Remko (UR) (and formerly Ultratux) are usually the persons who notice that stuff is running out. Give them your e-mail address or phone number and you will get stock-runs-out-alerts automagically ;)
