ALV June 2023/Minutes

1. Opening

1.1 Amount of people present, proxy votes

17 people present, including proxy.

1.2 Finalizing the agenda; any new items?

Financial report not available, so skipped. Re-ordered the agenda so we do reports, explainations first, and then votes [not followed in the notes, so it's easier to match with the agenda]

1.3 Vote: Approving minutes from last meeting

14 in favour. Approved.

2. Reports

2.1 Report from the board

TODO

Questions/Discussions

Is there any trend in term of income? Unknown, due to not having a report.

Some discussion happened about getting the statiegeld from cans. Sounds complicated, increasing the prices might be a better option according to Justa.

What does the space pay? Arround 2300€/month.

The necessity to move spaces is still only rumors. Current lease still go until end of 2024.

When were the contributions raised? 2 years ago they've been homogenized, still allowing people to pay as they can.

Why/how the server room has been locked? Justa: multiple people took items without asking. Spare parts have disappeared. The network team put a lock, restricting to whoever needs access.

Feedback have been given and received about how this should have been better discussed / informed.

2.2 Financial report over 2022

Not available, so everything in this section has been skipped.

There will soon be an ALV with it.

3. Board elections

No change in candidates.

Questions=

Which positions will each candidate take? This is decided during board formation, i.e. after the vote.

3.1. Voting on new board-members

Majority of votes (number undisclosed) in favour of each member.

Fnoerd will step down from the Kasco 2022 & 2023 for legal reasons.

Questions

Are there still enough Kasco members? It should be ok.

4. Dispute committee

4.1 Report from the dispute committee

Current committee dysfunctional, needs more members.

4.2. Voting on new dispute-committee members

After break, 3 people stepped up for election:

- Quinor - Tams - MyCyborg

Majority of votes (number undisclosed) in favour of each member.

5. Procedure regarding Code-of-Conduct and dispute-committee procedures reform

Details shared before, but as summary:

- All members from committee must be voted in - Entire process should be open - Any member can provide input - All input should be openly considered - Draft should be shared to conduct@ mailing list - CoC will meet on an recurring basis - Any proposed revision should be voted in - A future ALV will have a new reform on dispute process - If a CoC committee is involved in a dispute they are not able to vote until resolved.

People that stepped up for the committe (not sure if changed from agenda):

- Mattronix - kai - Li0n - Tim - Arjan

Questions

Elaborate on the need for a committe? Technically not needed, mostly a confidence vote before moving ahead.

How long should CoC take to be written? Expected about 6 months. Committee expected to continue for multiple years.

5.1 Voting on the PROCEDURE towards revising Code of Conduct and dispute-Committee related procedures

17 in favour of the process (unanimity).

Majority of votes (number undisclosed) in favour of each member.

6. Any other business (wvttk)/rondvraag

When next ALV? Soon for finances.

New board agree to meet on the 21st for first meeting.

Mattronix is assisting the board with software thus has access to confidential data. There's a process for this.

7. Closing

Closed at 16:42.