Difference between revisions of "ALV May 2014"

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(→‎4.7 Terms for board members (Wizzup))
(→‎Reports)
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=== / 2.1.2 Report from the "approval committee"===
 
=== / 2.1.2 Report from the "approval committee"===
  
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=== / 2.2. Financial report 2014, to date - treasurer===
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=== / 2.2. Financial report 2014, to date (Brainsmoke) ===
  
 
* status of the accounts
 
* status of the accounts
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* financial outlook on the rest of 2014
 
* financial outlook on the rest of 2014
  
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=== / 2.3. Membership report date to - secretary===
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=== / 2.3. Membership report date to (Ctrl-K / Vesna) ===
  
 
* number of members on paper
 
* number of members on paper
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* number of canceled memberships due to late payment
 
* number of canceled memberships due to late payment
  
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=== / 2.4. Notes from the board===
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=== / 2.4. Notes from the board (Justa) ===
  
 
* Actions from the last ALV [[ALV_2014_January_actions]]
 
* Actions from the last ALV [[ALV_2014_January_actions]]
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* notable space news
 
* notable space news
  
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=== / 2.5 Report from the "members meetings" ===
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=== / 2.5 Report from the "members meetings" (Voidz0r / Realitygaps) ===
  
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* how many memebrs meeitngs happened?
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* how many members meetings happened?
 
* what were the results to date?
 
* what were the results to date?
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=== / 2.6 Report form the "dispute committee" (Vesna / someone from the dispute committee) ===
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There was an action from the previous ALV  "to decide who will be in the "dispute committee" " .
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It is not clear if the dispute committee has been formed, or shall it be formed at this ALV.
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If there was/is a "dispute committee", this is the time to present their work.
  
 
= Board Elections=
 
= Board Elections=

Revision as of 12:52, 21 April 2014

ALV May 2014
Date 2014/05/09
Time
Location (h)ACTA
Type Meeting
Contact secretary@techinc.nl 
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Admin

(1.1) Number of people present, number of proxy votes, guests?

(1.2) Approving the notes from the previous meeting

ALV_2014_January#Minutes

(1.3.) Finalising agenda (any new points?)

Reports

(2.1) Past financial reports

/ 2.1.1 Financial report from ex-treasurer about 2012 & 2013

/ 2.1.2 Report from the "approval committee"

/ 2.2. Financial report 2014, to date (Brainsmoke)

  • status of the accounts
  • expectations, based on the number of people paying "minimum" or "recommended" membership fees
  • spendings from the board allowance
  • financial outlook on the rest of 2014

/ 2.3. Membership report date to (Ctrl-K / Vesna)

  • number of members on paper
  • number of paying members
  • number of people who are late
  • number of canceled memberships due to late payment

/ 2.4. Notes from the board (Justa)

/ 2.5 Report from the "members meetings" (Voidz0r / Realitygaps)

  • how many members meetings happened?
  • what were the results to date?

/ 2.6 Report form the "dispute committee" (Vesna / someone from the dispute committee)

There was an action from the previous ALV "to decide who will be in the "dispute committee" " .

It is not clear if the dispute committee has been formed, or shall it be formed at this ALV.

If there was/is a "dispute committee", this is the time to present their work.

Board Elections

Votable points

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4.1. ALV_rules_cleanup , Muse

4.2. ALV_Support_for_point, Muse

4.3. Duration of ALV (Philip)

"When the date and time of an ALV is announced, the maximum duration is announced as well. Ideally, the maximum duration is at most three hours. Any items that cannot be discussed are moved to a next ALV, to be organized as soon as realistically possible. The board decides in what order items are discussed but gives priority to items left over from a previous ALV."

https://wiki.techinc.nl/index.php/User:Phicoh/Votable_agenda_item_time_limit

4.4. Votable points approved by 10% of members in advance (Philip)

"To put a votable point on the agenda for an ALV, the point needs to be signed by at least 10% of the members with voting rights. In addition the board can independently put votable points on the agenda"

https://wiki.techinc.nl/index.php/User:Phicoh/Votable_agenda_item_quorum

4.5 (Maarten)

"Adjusting members' fee amount can ONLY be accomplished by notifying the treasurer *by* *email* of the change, 30 days prior. Misuse by changing too frequently etc. may lead to refusal of the request."

4.6 (Maarten)

"To streamline bookkeeping, there are ONLY two allowable ways to pay your members' fee: 1) yearly, in one payment. 2) monthly, provided that a set amount is paid at a set date each month."

4.7 Terms for board members (Wizzup)

4.7.1 Terms of the board members

A vote is to be cast on the terms of board members, in following order:

A: 1 Year

B: 18 Months (1.5 Year)

C: 2 Years

D: None

Note that this term is *per* board member. The exact time of the term should not be taken to literal, but rather, "resign the ALV whichever is closest to when my term ends".

7.1.2 Direct resignation of any board member exceeding term (Only if A, B or C) passes:

i: Board members exceeding term chosen in 0.0 are to resign effective immediately (after this ALV)

ii: Board members exceeding this term resign next ALV

4.8 The "circle" (incomplete) (Wizzup)

The idea is to form a group - seperate from the board (and exclusive to any board member) to take over tasks that are not to be handled by the board, but currently are being handled by the board. This can vary heavily, but prime examples are:

  • Overseeing structure of the new space (somewhat late now ;-))
  • Overseeing resolution groups
  • Managing various food supplies, other not directly important tasks

And all other (small and large) tasks that are currently expected of the board.

This group would report to the board on a semi-regular basis (currently not defined). 

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