ALV May 2014

ALV May 2014
Date	2014/05/09
Time
Location	(h)ACTA
Type	Meeting
Contact	secretary@techinc.nl

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1. Admin

1.1 Number of people present, number of proxy votes, guests?

1.2 Approving the notes from the previous meeting

ALV_2014_January#Minutes

1.3. Finalising agenda (any new points?)

2. Reports

2.1 Past financial reports

2.1.1 Financial report from ex-treasurer about 2012 & 2013

2.1.2 Report from the "approval committee"

2.2. Financial report 2014, to date - treasurer

- status of the accounts

- expectations, based on the number of people paying "minimum" or "recommended" membership fees

- spendings from the board allowance

- financial outlook on the rest of 2014

2.3. Membership report date to - secretary

- number of members on paper

- number of paying members

- number of people who are late

- number of canceled memberships due to late payment

2.4. Notes from the board

- Actions from the last ALV ALV_2014_January_actions

- other board news

- notable space news

2.5 Report from the "members meetings"

- how many memebrs meeitngs happened?

- what were the results to date?

4. Votable points

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4.1. ALV_rules_cleanup , Muse

4.2. ALV_Support_for_point, Muse

4.3. Duration of ALV (Philip)

"When the date and time of an ALV is announced, the maximum duration is announced as well. Ideally, the maximum duration is at most three hours. Any items that cannot be discussed are moved to a next ALV, to be organized as soon as realistically possible. The board decides in what order items are discussed but gives priority to items left over from a previous ALV."

https://wiki.techinc.nl/index.php/User:Phicoh/Votable_agenda_item_time_limit

4.4. Votable points approved by 10% of members in advance (Philip)

"To put a votable point on the agenda for an ALV, the point needs to be signed by at least 10% of the members with voting rights. In addition the board can independently put votable points on the agenda"

https://wiki.techinc.nl/index.php/User:Phicoh/Votable_agenda_item_quorum

4.5 (Maarten)

"Adjusting members' fee amount can ONLY be accomplished by notifying the treasurer *by* *email* of the change, 30 days prior. Misuse by changing too frequently etc. may lead to refusal of the request."

4.6 (Maarten)

"To streamline bookkeeping, there are ONLY two allowable ways to pay your members' fee: 1) yearly, in one payment. 2) monthly, provided that a set amount is paid at a set date each month."

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 THIS TEXT IS NOT FOR FREE EDITING!!! TO GET POINTS ADDED, MAIL secretary@techinc.nl