Example Template Event

Example Template Event
Date	2011/01/01
Time
Location	Example Location
Type	Congress
Contact	Becha

This is the example template for events organising, based on the previous experience of 3 NIMK events and few parties.

(later I will add text from the NIMK event itslf. ths is placeholder for notes)

What do we need to do before the event:

• Decide on the date, place, topic, budget
• Get people to commit to all the tasks, at least 2 weeks before the event: their name and how much time they want to put into this
• Arrange the place

What do we need to do during the event:

• Dedicated person for taking photos, and publishing them within 1 day
• Dedicated person to keep track of time and announce speakers
• Dedicated person to keep the schedule up-to-date
• Dedicated person to keep track of donations: count how much we have, collect them from the pot, keep them, collect recepits
• Dedicated person to order pizza/food
• Dedicated person to keep track of supplies: beer, vine, snacks, rubbish bags; and alert the "shopper"when we are low
• Dedicated person to do the shopping runs, 2 times during the event (or two persns, one run each)
• Dedicated person to answer the buzzer
• Dedicated person to open the space
• Dedicated person to close the space
• Dedicated person to come the previous day and transport things back from TechInc, or from people's houses
• Dedicated person to contact the speakers, confirm their times, titles, material, special needs

What do we need to do after the event:

• Dedicated person to come the next day and clean up
• Dedicated person to come the next day and transport things back to TechInc, or to people houses