Notes from the board meeting from 2015-05-06
Board Meeting: 6 May ==================== Present: Arda Xi, Brainsmoke, Mattronix, Justa, Wizzup Agenda ------ 0) Distribution of tasks for reminder mails 1) Status of monthly financial report 2) Upcoming ALV 3) Ticketing system / trac 4) Rent 0 Reminder mails ---------------- Justa explains the slider system and how we should process members. Suggestion is to split the open tasks amongst the board members with experience with the system: * Arda Xi * Justa * Phicoh * Wizzup Others will get "easier" tasks. If you get assigned a task, either pick it up, or if you cannot pick it up, for whatever reason, let us know - then someone else can pick it up. Brainsmoke has a lot of work to do in the upcoming days, so we will leave him out. Wizzup will do the import. 1 Monthly financial report -------------------------- Goal is to do it ~half May. To make this easier in the future, we should: * Do monthly updates to the next yearly financial report. * Use ledger virtual transactions for YMP *(Yearly membership pool)* * Buffers and Paying out Vesna's loan in there would be good too. Tasks: * Wizzup will move the bank import and other code to the board machine. * Monthly dumps of bank statements both (MT940 and PDF) (Per month, 1 to 1, not 7 to 7) * Things mentioned above. 2 Upcoming ALV -------------- What we need to do: * Be there * Update to date member list. * We need voting vouchers / stamps * Voting point: Financial report * Board elections Tasks: * Wizzup will prepare members list after the 8th (after bank imports) 3 Ticketing system ------------------ There's a VPS for board; we should install/move trac to it. Tasks: * Justa will set it up on board.techinc.nl/trac 4 Rent ------ * The rent went up a bit * There's a outstanding invoice for fobs.