Board-meeting-minutes-12-12-12
short summary: - board positions decided: Arnd chairman, Amran communication, Wizzup treasurer, Melinda community contact, Mark internet infrasturcture, Stef keys-to-the-space & Dutch-laguage-expert, Vesna secretary - we want to try-out monthly mini members meetings, with fixed agenda, chaired & minuted by someone _not_ from the board - membership meeting: when needed, with more prior work then 1st ALV
TechInc Board Notes 12-12-12
Present: all, except Stef
- Arnd was elected to be a "voorzitter"
- we will have monthly "meta" meetings, with
- fixed date & TIME! fixed agenda!
(see bellow)
Deciding on the functions within the board
=====================
- treasurer has to be from the board ; only responsible for book-keeping. (Merlijn! )
- member administration will be automated
- keep track of what the finances are: how much came in, how much we
payed
- has to pay the bills - in time!
- has to fill in the tax-return form! (every 3 months: BTW; yearly
report)
secretary (Vesna)
- keeps the list of members
- chasing people to pay
- membership administration
- member administration (will be automated )
- member communication
communications person (Amran) / minister of propaganda
- handles all public / external channels
- member communication
internet infrastructure (Marc)
- VPS (access -> revise!)
- web site
- wiki
- mailing list moderation
(orga / board / members / announce)
- aliases manager
community contact (Melinda)
- 1 on 1 with an official board member
- conflict resolution / ombudsman
- community guidelines
Stef:
- giving away fobs & keys
- keys & fobs administration & secure the documents
- chasing people to pay for fobs
- inform board about the current status
- facilitate
When people from the board _are_ doing things that are not part of their board function, they are doing it as *members*.
Membership functions:
======
organising events
office manager! => should be from the membership?
- space finances!
- needs of the space: what to buy, what we need...
- buying things for the space
- pledges finances & organisations
- formalized process of ...
- "envelopes system"
- infrastructure work...
ALV:
- every 3 months ?
- when needed?
- announced 16 days in advance!! with the known agenda
=> 24 days before there has to be a call for votable agenda
points
- announced on ENOUGH
- first next one: February (not Fosdem weekend)
- 2 committees to present their findings
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