Huishoudelijk Reglement/Proposed

Proposed additions or modifications to the Huishoudelijkregelement should be added here.

Use of tools

Tools can be dangerous, some house rules/guidelines would be useful

Use of space

Access to the space should be inclusive. Members should always be able to use the space and not be excluded from events.

Cleaning of the space

How can we keep the space clean and encourage cleaning on a more regular basis. The idea of a cleaner was already voted against at a previous alv.

Membership Termination Process

When is a member, no longer a member? And then what?

Proposed process:

• After one month of payment missed, automated email.
• After two months, personal email from a board member.
• After 2.5 months a warning that fob/key will be cancelled.
• After 3 months, the key and fob will be cancelled and the membership cancelled.

Annual Membership vs Monthly Payments

The problem

(based on email from justa)

Our statues are designed for an association where memberships are for FULL YEARS (until the end of the BOOKYEAR).

This is contrary to how we (most likely) would like to handle this. I think we want to be able to 'conclude' that people:

• Have stopped being a member after having not paid their fees for $x months in a row; either by decision or neglect

• Have their 'member-perks' retracted upon that moment until such a time that they've paid, in full, their due fees.

• Do NOT have to keep paying until the end of some particular period; be it 'a year since they first became a member' or 'the end of the fiscal/natural year' or whatever.

A Proposal

(based on email from phicoh):

One option is to have a low annual membership fee and then having a higher 'service fee'. The service fee is then for the right to have 24x7 access to the space and using the tools in the space unsupervised.

Canceling the membership would require paying at least the low annual membership fee and waiving part of the service that corresponds to the membership fee for the rest of the year.

If we set for example the membership fee to EUR 60 per year, then everybody can pay the membership fee without any exceptions, and the board can waive the service fee for those who are short on money.

Member-fee exception procedure (this was decided at the ALV, will be moved to Huishoudelijkregelement)

A majority of the board needs to approve any exception to fees (ie. paying below the minimum membership amount - currently 5 euro). The exemption needs to be re-examined on an annual basis.

Sponsoring by non-members

Sponsoring of techinc is possible, general concensus last few times this came up was that gifts are always welcome but will receive nothing in return (other than a lot of thanks :)) See also the Friend-of-Techinc construction proposed below.

Friend-of-Techinc construction

It was suggested that there be a 'friend of techinc' status where one can donate (perhaps regularly) without voting rights or possibilities of a key/fob. This would be intended for those who want to support techinc without being active members. Is this necessary? donations are always accepted anyways, but perhaps people prefer having an 'official' friend-of-techinc status.