Difference between revisions of "Board-meeting-minutes-12-12-12"

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short summary: - board positions decided: Arnd chairman, Amran communication, Wizzup treasurer, Melinda community contact, Mark internet infrasturcture, Stef keys-to-the-space & Dutch-laguage-expert, Vesna secretary - we want to try-out monthly mini members meetings, with fixed agenda, chaired & minuted by someone _not_ from the board - membership meeting: when needed, with more prior work then 1st ALV

TechInc Board Notes 12-12-12

Present: all, except Stef

- Arnd was elected to be a "voorzitter"

- we will have monthly "meta" meetings, with

       - fixed date & TIME! fixed agenda!                                      
       (see bellow)                                                            
                                                                               

Deciding on the functions within the board

=====================

- treasurer has to be from the board ; only responsible for book-keeping. (Merlijn! )

               - member administration will be automated      
       - keep track of what the finances are: how much came in, how much we    

payed

       - has to pay the bills - in time!                                       
       - has to fill in the tax-return form! (every 3 months: BTW; yearly      

report)

secretary (Vesna)

       - keeps the list of members                                             
       - chasing people to pay                                                 
       - membership administration                                             
       - member administration (will be automated )                            
       - member communication                                                  
                                                                               

communications person (Amran) / minister of propaganda

       - handles all public / external  channels                               
       - member communication             


internet infrastructure (Marc)

       - VPS (access -> revise!)                                               
       - web site                                                              
       - wiki                                                                  
       - mailing list moderation                                               
               (orga / board / members / announce)                             
       - aliases manager                                                       
                                                                               

community contact (Melinda)

       - 1 on 1 with an official board member                                  
       - conflict resolution / ombudsman                                       
       - community guidelines                                                  
                                                                               

Stef:

       - giving away fobs & keys                                               
       - keys & fobs administration & secure the documents                     
       - chasing people to pay for fobs                         
       - inform board about the current status                                 
       - facilitate                                                            
                                                                               

When people from the board _are_ doing things that are not part of their board function, they are doing it as *members*.

Membership functions:

======

organising events

office manager! => should be from the membership?

       - space finances!                                                       
       - needs of the space: what to buy, what we need...                      
       - buying things for the space                                           
       - pledges finances & organisations                                      
       - formalized process of ...                     
       - "envelopes system"                                                    
       - infrastructure work...                                                
                                                                               

ALV:

       - every 3 months ?                                                      
       - when needed?                                                          
       - announced 16 days in advance!! with the known agenda                  
               => 24 days before there has to be a call for votable agenda     

points

               - announced on ENOUGH                                           
       - first next one: February (not Fosdem weekend)                         
               - 2 committees to present their findings                        
                                                                               
                                                                               

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