Difference between revisions of "Board-meeting-minutes-12-12-12"
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Revision as of 23:15, 9 January 2013
short summary: - board positions decided: Arnd chairman, Amran communication, Wizzup treasurer, Melinda community contact, Mark internet infrasturcture, Stef keys-to-the-space & Dutch-laguage-expert, Vesna secretary - we want to try-out monthly mini members meetings, with fixed agenda, chaired & minuted by someone _not_ from the board - membership meeting: when needed, with more prior work then 1st ALV
TechInc Board Notes 12-12-12
Present: all, except Stef
- Arnd was elected to be a "voorzitter"
- we will have monthly "meta" meetings, with
- fixed date & TIME! fixed agenda! (see bellow)
Deciding on the functions within the board
=====================
- treasurer has to be from the board ; only responsible for book-keeping. (Merlijn! )
- member administration will be automated - keep track of what the finances are: how much came in, how much we
payed
- has to pay the bills - in time! - has to fill in the tax-return form! (every 3 months: BTW; yearly
report)
secretary (Vesna)
- keeps the list of members - chasing people to pay - membership administration - member administration (will be automated ) - member communication
communications person (Amran) / minister of propaganda
- handles all public / external channels - member communication
internet infrastructure (Marc)
- VPS (access -> revise!) - web site - wiki - mailing list moderation (orga / board / members / announce) - aliases manager
community contact (Melinda)
- 1 on 1 with an official board member - conflict resolution / ombudsman - community guidelines
Stef:
- giving away fobs & keys - keys & fobs administration & secure the documents - chasing people to pay for fobs - inform board about the current status - facilitate
When people from the board _are_ doing things that are not part of their board function, they are doing it as *members*.
Membership functions:
======
organising events
office manager! => should be from the membership?
- space finances! - needs of the space: what to buy, what we need... - buying things for the space - pledges finances & organisations - formalized process of ... - "envelopes system" - infrastructure work...
ALV:
- every 3 months ? - when needed? - announced 16 days in advance!! with the known agenda => 24 days before there has to be a call for votable agenda
points
- announced on ENOUGH - first next one: February (not Fosdem weekend) - 2 committees to present their findings
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