Onboarding tour

This is a list of important things the board needs to talk about during official onboard tour, sorted in a way that makes sense logically and spacially.

Reading this doesn't exempt you from following a tour, the point of the tour is so we're sure you did get the info. It's there in case you need a refresher.

Start

• Introduction
• What's a hacker
• What's a hackerspace
• You can become a member at the end of this tour
• Members get 24/7 access to space
• TechInc is a member-run association
  • No paid people, everything is spead accross members
  • If you want an event/workshop: do it! We'll help
• Membership fees
  • Pay for the rent, safety and cleaning supplies only
  • Rest is donations or loans
  • Allows to keep the fee low (25€/month)
  • Doesn't allow to invest in crazy things
• Some committees to organize things:
  • Board: member administration, finances, legal representative, misc
  • Code of conduct committee: defines what we consider acceptable behaviour in the space
    • We strive to be inclusive
    • We don't tolerate
      • Discrimination: based on race, gender, sexual orientation, social status, operating system
      • Harassement
      • Violence
    • CoC committe strives to describe this more in details
  • Dispute committee: handle disputes
    • From disagreement on how to use a machine
    • To things we don't tolerate above
    • <dispute@techinc.nl>, more info on wiki
    • Disputes can also be handled by board if needed
  • Network committee
  • ...
• Rules
  • Different layers:
    • CoC: handled by CoC committee
    • House rules: handled by board
    • Statutes: legal basis
      • Needs a lawyer to change
        • Not done often
        • Outdated things are approximately handled by house rules
  • Everything has to be voted in
    • +18 only
    • One person can vote for another one with paper form
  • Everyone can propose something
• General Member meetings (ALV)
  • At least twice a year
    • One for reporting financial from last year
    • One for budgeting next year
  • Rules, new committtee member are voted in then
  • Members propose things to vote in any time
  • Board will plan additional ALV if needed, or on members request

Move to entrance

• Members can store stuff in member boxes
  • Just put a label with name on it
• Space button indicates/switches whether space is open
  • Open = guests are welcome
  • Show them the space around (quickly)
  • Under your responsability (transferrable)
  • Do pick-up the phone to open downstairs
  • Opening encouraged but not mandatory

Move to vending machine

• Vending machine (used as an example)
  • Everyone can buy stuff
  • Members can also sell stuff, by contacting **super users**
• What's a super user
• How to know/contact super users for a machine:
  • Label on it
  • On wiki (bit out of date)
  • Mail to mailing list
  • Mail to board
• Long term / bigger projects
  • Label with name and date
    • Will be removed otherwise
• Ham radio
  • Group interesting in radio transmission
  • Need license to operate machines
  • Can get you in contact
• Maker lane
  • Has:
    • Laser cutter
    • 3D printers
    • Computer for CAD
  • Can't be used without training
    • Ask super users
    • Even if you know how to use a machine
      • Sometimes machine/space-specific quirks
        • e.g. how to pay for filament
  • Shouldn't run unattended!
    • Can catch fire
      • Last thing we want
    • Turn off if you find those like that

Move to workshop

• There is:
  • Tools that require training:
    • CNC
    • Saw / router table
    • Lathe
    • Anything that looks DIY / big, and others
  • Off the shelf tools
    • Use if comfortable
      • Can get training otherwise
  • Wet area
    • For chemicals
• Components
  • Can use materials
    • Unless labelled DNH
    • Hard woods
      • Expensive and limited
      • Don't use them as scraps
      • They're in the back
  • Component shelf
    • Can use a few no problem
    • If need more:
      • Use them
      • Order refills
      • Refill when they arrive
• Keeping things clean
  • Close the door
  • Fan for fumes & smoke
  • Trash can
  • Vaccuum cleaner for dust & dirt
    • Also used for the rest of the space
  • Clean and put things back when you leave
• Safety
  • Use personal protection equipment
    • On the pillar facing the workshop door
  • Turn off and unplugs tools after use
  • Emergency button
    • Separate for CNC
  • If something broken:
    • Label
    • Infrom mailing list or board
    • Fix if you can

Move to kitchen

• • Trash
    • One for food or food-covered things
      • Take out when leaving the space
        • Even if almost empty
        • Prevents mice
    • Others for rest
      • Take out when almost full
    • During socials: can put bags by entrance door
      • People leaving can take one or two bags with them on the way
• Left fridge
  • Can store food
  • Use sandwich bags
  • Label with name and date
• Revbank
  • Offline bank
  • Useful if you don't have exact amount of money or want to pay by transfer
  • Easy to use, instructions on the wall
• Safe
  • In case:
    • Pay lots by cash (membership/revbank/donation)
    • Fob returns
    • A lot of money in cashbox
      • Helps against thief
  • Put in an envelope
    • Cash
    • Small paper filled
• Kitchen
  • Currently stove only working during Wednesday socials due to safety concerns
  • Cooking for other is appreciated
  • Illegal to cook for guests for money
• Dishwasher
  • If running, wash things by hand
  • If not and clean, empty it completely before using

Move to PC

• Point to fire extinguishers visible from there (2) and first aid kit
• PC
  • Music
    • Has spotify, youtube etc.
    • Can adjust volumes per zone on the mixing table
    • Not too loud, especiall in aux room
  • Label printer
    • Do use it to label your belongings
  • Powerbar
    • Control lights and some electric devices
    • Also has convinient repeat buttons, notably at the entrance
    • Does not control everything
      • Kitchen light (cable on the right)
      • Fireplace (switch on the left)

Move near server room

• Cleaning
  • Cleaning is a shared members responsibility
    • Always leave the space a bit cleaner than you found it
      • We all forget things and that's ok, this compensates that
  • Supplies station
    • Has everything needed for cleaning
    • Also more (sandwich bags, pens)
  • Members refill supplies
    • You can ask board for reimbursement
      • See wiki
      • Keep your ticket
    • Buy trash bags with handles
• Server room
  • Our IT infra is running there
  • Maintained by network committee
  • Can provide you with a VM
  • IT equipment here for space purposes
    • Although if you need something ask network team
• Shelf
  • Another one by the entrance
  • Can borrow magazines
  • Please read big books in the space
  • Can add your things
    • If culturally relevant for hackers/nerds
• Donation corner
  • People (so can you) can bring donations
  • Best to put it in their respective place
    • But the corner is fine if unknown / lack of time
  • Best to drop an email to board / mailing list
  • Power supplies: put in sandwich bags
  • Forbidden donations:
    • TV screens (little use, hard to transport)
    • Printers (poison gift: ink is expensive)
• Cables and electronic parts: for use by members
  • Temporary borrow: no permission required
  • Permanent borrow / want to take apart: use best judgement
    • Plenty of objects available: go ahead
    • Object in sparse quantity: best to ask/inform
  • DNH restrictions apply!
  • Pillar: already explained in workshop
• Soldering corner
  • Measurement, soldering and other machines close to the windows
    • Belongs to the space
      • Not to take appart unless for fixing
  • Some devices have blue tape to help know where they go
    • Welcome to develop the system to other areas
  • Clean / put things back when you leave

Move to plotter

• Plotter
  • Old leather cutting machine
  • Can draw
  • Can cut colored vinyls and use heat press to make designs on clothes
• Office corner
  • Mostly used for board and committee meetings, otherwise free to use
• Printer
  • Donation model, see paper
• Scanner
  • Free to use

Move to wherever has room / is silent

• Misc rules
  • Fob is personal, can't give it to someone or clone it
  • Can't sleep in the space
  • Pets and kids are under owner's/parents responsibilities, not really recommended
• Closing checklist
  • Space button red
  • Dishwasher running if more than half-full
  • Close windows
  • Seal or trash food
  • Bring trash out
  • Turn off lights
  • Close the door
    • Need force

• Membership
  • 25€/month
    • Pay before the next month
    • Can negotiate less for difficult financial situations
  • Fob is 21.5€
    • Reimbursable if given back in good shape
  • Month-aligned
    • We usually gift you the current month
    • One-month notice cancellation period
  • If no payment
    • We send a reminder
      • Tell us whenever your email changes!
    • After 3 reminders without answer, we suspend membership
  • To become a member:
    • Fill in self-service form online
    • With board member:
      • Pay next month + eventually fob
      • Sign the form
      • Double-check fob works
        • Also opportunity to show how door works
    • On your own:
      • Change pin on the door
      • Set recurring payment in your bank
      • Subscribe to mailing lists
  • If not sure you want to become a member now:
    • Give us your name, so we know you got the tour