ALV May 2015/Minutes

============

TechInc ALV 2015, May 10

============

Admin

=

Number of people present, number of proxy votes, guests?

---

People who joined/left after the start 14:06, 20 February 2016 (CET)14:06, 20 February 2016 (CET)14:06, 20 February 2016 (CET)14:06, 20 February 2016 (CET)14:06, 20 February 2016 (CET)14:06, 20 February 2016 (CET)14:06, 20 February 2016 (CET)Phicoh (talk)

Quorum at the start is: 7 (13 members)

• 20:15: **cmpxchg** joins

The Quorum is now 8; with 14 Members here.

Note taking

---

• Merlijn (Wizzup) taking notes

Approving the notes from the previous meeting

---

• Yes: 10
• No: 0
• Abstain: 3

• • Previous notes accepted.**

Finalizing agenda (any new points?)

---

Reports

=

Financial report 2014

---

Wizzup reports on the financial report that was mailed to the list, not in too much detail since it was online.

Report from the Kascontrole commissie (Marielle, Webmind, Barbera)

---

Webmind notes::

   There were no real disrepnancies(sp), but there was a single
   payment not documented well - hopefully that can be done better next
   time.

The ALV thanks the committee for their work.

• Yes: 13
• No: 0
• Abstain: 0

New committee

---

There were not enough people volunteering to join the committee, so this needs to be done at the next ALV.

Membership report to date

---

Wizzup presents report; see below.

Member statistics 14:06, 20 February 2016 (CET)14:06, 20 February 2016 (CET)14:06, 20 February 2016 (CET)~~

• Active: 105
• Paid on time: 80
• Overdue: 25

Board activities and notes

---

Financial reminders were mailed to members, the list of people behind has been reduced quite a lot. If people were behind a lot months, the board suggested to pay three months of backlog, and then 'forget' about other outstanding payments.

Current finance overview

---

The board apologizes for being a bit late with the monthly financial report, we're still missing about 100 euro per month, approximately. Justa covers parts of the financial information that was also in the financial report.

Justa mentions that the rent will go up a bit in the next few months; about 0.4%. Justa mentions that the board also kept track of all the donation money and drinks; the average money of drinks is about 360 euro.

We've been financially stable in part due to the drinks money, we have been getting more memberrs in the last few months, initially they pay a bit less than the recommended amount.

Wizzup discusses some work done behind the scenes on the membership system, to deliver the monthly reports a faster, more on time, and in addition this work will help to get the yearly reports done faster.

Vesna asks to have all the yearly and monthly financial reports also on the wiki, not just on the list. Most people agree on this.

Board Elections

===

Board members stepping down

---

Four people are stepping down, per HR rules:

• Brainsmoke
• Julf
• Philip
• Arda Xi

Presentation of candidates and voting

---

Running for another term:

• Julf
• Philip
• Arda Xi

Additionally, people running for a board term:

• realitygaps

A majority is required to become a member of the board.

Discussion about whether the votes should be open or closed: 3 people vote for open, 11 vote for closed voting.

Voting committee: The Jinx, cmpxchg, Nathan7

Results:

• Julf
• Philip
• Arda Xi
• realitygaps

Votable points

==

Philip explains both his votable points and the seperation. They come down to the first ALV in the year to be in January doesn't leave enough time for the board and treasurer to have the report ready in January.

The special announce period of two months is (according to Philip) mostly weird, and he suggests to revert that to the default period.

First ALV of the year: when?

---

Currently the first ALV of the year needs to be in January, but the suggestion is to have it in the first three months.

Votes:

• Yes: 12
• No: 1
• Abstain: 1

• • Point accepted**

Announce period of the first ALV of the year

---

Currently, the first ALV of the year needs to be announced two months in advance, we would like this to be the default period.

Votes:

• Yes: 12
• No: 0
• Abstain: 2

• • Point accepted**

Any other business

======

Dispute committee members

---

Current dispute committee members::

   webmind, jinx, melinda, einstein, realitygaps

cmpxchg says that he would like to join.

Closed vote: **cmpxchg** joins the committee, the votes were in favour.

Dispute committee

---

Now that realitygaps is part of the board, he cannot be in the dispute committee anymore.

The ALV took::

   1 hour and 1 minute.