Difference between revisions of "ALV May 2015"

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{{Event
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{{ALV
|Date=2015/05/10
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|Date=2015-05-10
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|Time=20:00
 
|Location=(h)ACTA
 
|Location=(h)ACTA
|EventType=Meeting
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|Contact=secretary@techinc.nl
|Contact=contact
 
 
}}
 
}}
tentative date for the ALV.
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ALV. Sunday 10 May, 2015 at 8PM (20:00)
  
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Info:
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* Board elections candidates can be sent till one day before ALV; remember to post it to members list, with explanation of why to vote for you.
  
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* Proxy form: https://wiki.techinc.nl/index.php/File:Generic_proxy_vote_techinc.pdf                             
  
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* Minutes will be done "live", using Hackpad or similar; final version will be edited within two weeks after the ALV.
  
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= 1. Admin =
  
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== 1.1. Number of people present, number of proxy votes, guests? ==
  
=Suggested Agenda Point #NN=
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Proxy form: [[File:Generic_proxy_vote_techinc.pdf]]
  
"Outsourcing cleaning of surfaces" (becha)
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== 1.2. Approving the notes from the previous meeting ==
  
My suggestion is that:
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[[ALV January 2015/Minutes]]
* we hire a cleaning-person
 
* to come in $PERIODICALLY
 
* to do superficial cleaning (vacuuming, cleaning tables & desks, wiping of dust)
 
* for the board to allocate monthly budget for the cleaning services
 
* to test this for period of six months
 
* and therefore this needs approval of ALV
 
  
Things to discuss:
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== 1.3. Finalizing agenda (any new points?) ==
* do you agree with the idea in general
 
* frequency: every one, two, three... weeks
 
* how long should they work every time: one-two-thrree hours
 
* how to pay for this
 
  
Cost estimates:
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* per hour: 12-15  (with/without BTW?)                          
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= 2. Reports =
* Duration: Minimum of 2 hours per time, preferably 3.  
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* frequency: every two weeks
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== 2.1. Financial report 2014 ==
* min 4x12=48 to max 6*15=90
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== 2.2. Report from the Kascontrole commissie (Marielle, Webmind, Barbera) ==
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== 2.3. Appointing new kascontrole commissie. ==
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= 3. Board Elections =
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Ardaxi, Brainsmoke, Julf, and Phicoh have to step down.
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= 4. Votable points=
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== 4.1. Updating the "Fixed ALV date" rule (phicoh) ==                                                                     
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This point intents to update the "Fixed ALV date" rule in the HR ([https://wiki.techinc.nl/index.php/Huishoudelijk_Reglement#Fixed_ALV_date]) and consists of two votable items:
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=== 4.1a Requiring the ALV to be in January leave too little time to prepare the financial report over the year before. ===
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This point proposes to replace the text "There should be an annual fixed ALV at the start of each year (in January) which will occur annually regardless of anyone calling for an ALV." with "There will be an ALV in the first 3 months of a calendar year where the board will present the
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financial report over the previous year"
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=== 4.1b Requiring the ALV to be announced two months in advance ===
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This point proposes to remove the text "The date will be published on the wiki and mailing list at least 2 months in advance of the date."
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This way the ALV can be prepared like any other ALV.
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= 5. Any other business =

Latest revision as of 15:34, 12 September 2020

ALV May 2015
Date 2015-05-10
Time 20:00
Location (h)ACTA
Contact Board
Minutes ALV May 2015/Minutes
ALV May 2015
Date 2015-05-10
Time 20:00
Location (h)ACTA
Type Meeting
Contact secretary@techinc.nl


ALV. Sunday 10 May, 2015 at 8PM (20:00)

Info:

  • Board elections candidates can be sent till one day before ALV; remember to post it to members list, with explanation of why to vote for you.
  • Minutes will be done "live", using Hackpad or similar; final version will be edited within two weeks after the ALV.

1. Admin

1.1. Number of people present, number of proxy votes, guests?

Proxy form: File:Generic proxy vote techinc.pdf

1.2. Approving the notes from the previous meeting

ALV January 2015/Minutes

1.3. Finalizing agenda (any new points?)

2. Reports

2.1. Financial report 2014

2.2. Report from the Kascontrole commissie (Marielle, Webmind, Barbera)

2.3. Appointing new kascontrole commissie.

3. Board Elections

Ardaxi, Brainsmoke, Julf, and Phicoh have to step down.

4. Votable points

4.1. Updating the "Fixed ALV date" rule (phicoh)

This point intents to update the "Fixed ALV date" rule in the HR ([1]) and consists of two votable items:

4.1a Requiring the ALV to be in January leave too little time to prepare the financial report over the year before.

This point proposes to replace the text "There should be an annual fixed ALV at the start of each year (in January) which will occur annually regardless of anyone calling for an ALV." with "There will be an ALV in the first 3 months of a calendar year where the board will present the financial report over the previous year"

4.1b Requiring the ALV to be announced two months in advance

This point proposes to remove the text "The date will be published on the wiki and mailing list at least 2 months in advance of the date."

This way the ALV can be prepared like any other ALV.

5. Any other business