ALV May 2014

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ALV May 2014
Date 2014/05/09
Time
Location (h)ACTA
Type Meeting
Contact secretary@techinc.nl 
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 THIS TEXT IS NOT FOR FREE EDITING!!! TO GET POINTS ADDED, MAIL secretary@techinc.nl


Admin

(1.1) Number of people present, number of proxy votes, guests?

(1.2) Approving the notes from the previous meeting

ALV_2014_January#Minutes

(1.3.) Finalising agenda (any new points?)

Reports

(2.1) Past financial reports

/ 2.1.1 Financial report from ex-treasurer about 2012 & 2013

/ 2.1.2 Report from the "approval committee"

/ 2.2. Financial report 2014, to date (Brainsmoke)

  • Monhtly reports to be seen here: Financials_2014
  • status of the accounts
  • expectations, based on the number of people paying "minimum" or "recommended" membership fees
  • spendings from the board allowance
  • financial outlook on the rest of 2014

/ 2.3. Membership report to date (Ctrl-K / Vesna)

  • number of members on paper
  • number of paying members
  • number of people who are late
  • number of canceled memberships due to late payment

/ 2.4. Notes from the board (Justa)

/ 2.5 Report from the "members meetings" (Voidz0r / Realitygaps)

  • how many members meetings happened?
  • what were the results to date?

/ 2.6 Report from the "dispute committee" (Vesna / Realitigaps)

There was an action from the previous ALV "to decide who will be in the "dispute committee" " .

It is not clear if the dispute committee has been formed, or shall it be formed at this ALV.

If there was/is a "dispute committee", this is the time to present their work.

Or to vote to accept the members, by approval from the ALV.

Board Elections

Votable points

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4.1. ALV_rules_cleanup (Muse)

ALV_rules_cleanup , Muse

Previous ALV there were considerable rules added to the space which serve no true purpose (I'm looking at you *don't be on fire). This points proposes to clean up these rules. [edit]Data on the vote

4.1 a) Move "rules" to the "common sense rules display"

Current a lot of the voted on rules fall under 'common sense' and serve no good purpose being in the 'huishoudelijk regelement' This point proposes to move all points to a more general 'common sense' rule list on display in the space, without any disciplinary binding means. In essence 'unratifying' them. This allows the space rules to be more fluid and more open to change.

The following point will be voted upon with a yes/no vote: 

 All rules voted into the 'huishoudelijk regelement' during the previous ALV will be moved onto a list of 'space-rules'. These rules    
 will be on display in the space.

4.1 b) Keep the rule about dangerous/fragile machines in HHR

The only rule on the huishoudelijk regelement to remain will be the dangerous tools/fragile machines rule.

The following point will be voted upon with a yes/no vote: 

 Some machines can be marked 'instruction needed' by the owner or board. This means instruction is required before a member
 can use the machine for the first time. Qualified instructors will be the owner/maintainer of the machine or members that 
 previously received instructions for this machine.

4.2. Support for votable points (Muse, Philip)

ALV_Support_for_point Muse, Philip

4.3. Duration of ALV (Philip)

"When the date and time of an ALV is announced, the maximum duration is announced as well. Ideally, the maximum duration is at most three hours. Any items that cannot be discussed are moved to a next ALV, to be organized as soon as realistically possible. The board decides in what order items are discussed but gives priority to items left over from a previous ALV."

https://wiki.techinc.nl/index.php/User:Phicoh/Votable_agenda_item_time_limit


4.4 Not changing membership fee amount too often (Maarten)

"Adjusting members' fee amount can ONLY be accomplished by notifying the treasurer *by* *email* of the change, 30 days prior. Misuse by changing too frequently etc. may lead to refusal of the request."

4.5 Regular fee payment schedule (Maarten)

"To streamline bookkeeping, there are ONLY two allowable ways to pay your members' fee: 1) yearly, in one payment. 2) monthly, provided that a set amount is paid at a set date each month."

4.6 Terms for board members (Wizzup)

4.6.1 Terms of the board members

A vote is to be cast on the terms of board members, in following order:

A: 1 Year

B: 18 Months (1.5 Year)

C: 2 Years

D: None

Note that this term is *per* board member. The exact time of the term should not be taken to literal, but rather, "resign the ALV whichever is closest to when my term ends".

4.6.2 Direct resignation of any board member exceeding term (Only if A, B or C) passes:

i: Board members exceeding term chosen in 0.0 are to resign effective immediately (after this ALV)

ii: Board members exceeding this term resign next ALV

4.7 The "circle" (incomplete) (Wizzup)

The idea is to form a group - seperate from the board (and exclusive to any board member) to take over tasks that are not to be handled by the board, but currently are being handled by the board. This can vary heavily, but prime examples are:

  • Overseeing structure of the new space (somewhat late now ;-))
  • Overseeing resolution groups
  • Managing various food supplies, other not directly important tasks

And all other (small and large) tasks that are currently expected of the board.

This group would report to the board on a semi-regular basis (currently not defined). 

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 THIS TEXT IS NOT FOR FREE EDITING!!! TO GET POINTS ADDED, MAIL secretary@techinc.nl
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