ALV January 2014

ALV January 2014
Date	2014/01/26
Time
Location	ACTA
Type	Meeting
Contact	Board

Practical Details

Date: 26th January 2014 (Sunday)

Place: (h)ACTA

Time: 3 PM

Proxy Voting Form : File:Generic proxy vote techinc.pdf

Agenda

• Chair, minute taker, # members present, # proxy votes, handing out voting post-it's
• Approving the notes from the previous meeting ALV_2013_10_27_shorter_notes (based on the longer minutes ALV_2013_10_27_minutes )
• Finalising agenda (any new points?)
• Financial report from ex-treasurer about 2012
• Notes from the board (At least: Abraham, HXX loan, CCC, Work on administration system, LDAP?, Digitalising ID cards, Doorbot project?)
  • Financial report about 2013
  • Report from the secretary on current number of members (on paper) and estimated number of still-current ("actual"/"paying") members.
  • Financial outlook on 2014
  • Statement of board how many people pay the "suggested minimum" amount (or very close to that) or less.
• Voting for new board members.
• Votable points.
• Any other business.

Board member candidates

The following people have shown interest via the mailing list:

• Control-K
• Mattronix
• brainsmoke

Votable Points

0 Moving

added by User:Control-K

Two plans for adding more hacking space are on the table right now:

• Add space behind the beamer wall to ours
• move to WG building

more details can be found at the Space_Requirements/Location_Proposals page.

TODO: Decide on voting on space. (Wizzup removed the previous suggested method as it does not suffice)

Options:

• Add extra 46m2 behind the beamer wall to out space
• Move to the WG building
• None of the above

1 Membership fee per month

Article 7.3 from our statutes allows the ALV to decide that members are allowed to pay there membership fee on a montly bases instead of the standart yearly bases.

The following point will be voted upon with a yes/no vote, if the vote passes, it will be added to the huishoudelijk regelement:

 Members can choose to pay their membershipfee per month, if they
 choose to pay per month they pay before the 1st of the month they pay
 their membershipfees for.

2 Commitment to membership fee

2a Vote

To get a clearer view on our finances we can ask our members to commit to a membership fee for the coming year.

The following point will be voted upon with a yes/no vote, if the vote passes, it will be added to the huishoudelijk regelement:

  On joining techinc a person will commit to a certain membership-fee
  and communicate this to the board. If the member wishes to
  change his/her commitment he/she can do this in the first two weeks of the new
  calender-year.

2b Vote

If point 1 passes it is also important to know if a member is paying on yearly bases or mothnly bases. If point 1 fails the following point will not be voted upon

The following point will be voted upon with a yes/no vote, if the vote passes, it will be added to the huishoudelijk regelement:

  On joining techinc a person will commit to either yearly payments of the membership-fee or monthly 
  payments. If the member wishes to change his/her commitment he/she can do this in the first two weeks of 
  the new calender-year.

3 Membership for existing members

If one of the two votes from point 2 passes, existing members should commit to a membership-fee/payment period and inform the board of this. If point 2 fails the following point will not be voted upon.

The following point will be voted upon with a yes/no vote, if the vote passes, it will be added to the huishoudelijk regelement:

 Existing members will inform the board of their
 membership-fee-commitment before the 13th of January 2014

4 Non paying members

At the moment nothing happens when a member stops paying. To get a better overview of our members and make sure people don't just forget to pay while they want to, the following is proposed.

The following point will be voted upon with a yes/no vote, if the vote passes, it will be added to the huishoudelijk regelement:

 * When a payment is missed, an automated email will be send to the member with a reminder.
 * If after a month the payment is still due, a board member will try to personally contact the member.
 * If after 2 months the payment is still due, your fob will be disabled and an other email will be send by the board.
 * If after 3 months the payment is still due, you will no longer be a member.