ALV December 2012

ALV December 2012
Date	2012/12/08
Time
Location	ACTA
Type	Meeting
Contact	Organisation
iCalendar	Add to calendar

Below is the stated agenda for the proposed ALV on the 8th December 2012.

This will take place from 15:00 to 16:00.

Agenda

• What's allowed on the space wiki, ie, project wise (think rubberfuse) - DrWhax
• cameras & recording in the space - webmind
• more structured default monthly membership amount - Aldert.
• Board elections.

Board re-elections

The board has the legal responsibility to sign contracts, is NOT financially liable for any matters it acts on with member approval or a mandate from the members but CAN be blamed for misconduct, and do all the official parts to run the hackspace. This is quite a responsibility for all the board members involved. We currently have 5 board members with the following positions.

• Justa - Voorzitter - chairman
• MadEddie - Penningmeester - treasurer
• Stef - Secretaris - Secretary
• Realitygaps - Algemeen bestuurslid - communicatie - General boardmember - communication
• DrWhax - Algemeen Bestuurslid - Communicatie - General boardmember - communication

This board will "step down" and will be candidate again if they want to personally. You can be a candidate too! You can signup to be a candidate here.

Election Procedures

Our statutes provide in a number of rules concerning the voting mechanisms. I will re-state a few here:

• The ALV is presided upon by the (current) head of the association or an appointed replacement , or failing those, a person put forward from among the members.
• If a MEMBER is absent, he can have ANOTHER MEMBER (who is, him/herself, allowed to vote) represent him; please find and use File:Absentee.pdf to allow someone else to vote on matters on your behalf. *note* You can ONLY represent ONE absentee at any time, next to yourself.
• The current board is stepping down in it's entirety as detailed on [[1]]
• The new board *must* consist of at least 3, at most 7 people.
• The assembly may vote people into the board; not board-positions.
• The board itself, however, must distribute the available tasks across the available people. As such the assembly cannot vote anybody 'into a spot'; though preference/interest may ofcourse be stated by candidates for the board positions.
• The voting normally is done via showing of hands; however, it is custom to do 'closed voting' (aka: paper-voting) when it comes to voting about/on people. This matter is still being investigated by the current board on how to proceed with this as well as how to vote.... however..
• ... given the following restrictions, the voting for the board is likely to proceed as follows:
  • You get a paper with the list of available people for the board positions
  • You mark a 'yes' or 'no' behind each name
  • The papers are returned to the counting commitee
  • Any name that has at least 50% of the _available_ votes next to him/her gets voted in the board
  • results are presented after a count and recount.
• If we end up with too few board-members, there will be a revote with those who 'didnt get in the first time'; the one with the most votes in there gets the 3rd open position.
• If we end up with too many, we'll ask among those who voted in if there are those who would like to step down. If not, a revote of the entirety will be required.

Remember: with great power comes great responsibility.