ALV April 2024
| ALV April 2024 | |
|---|---|
| Date | 2024/04/21 |
| Time | 15:00 - 18:00 |
| Location | ACTA |
| Contact | Board |
| Minutes | ALV April 2024/Minutes |
Here is the official invitation for our upcoming general members meeting (ALV).
It will be on Sunday, 21st of April 2024 15:00 CET, it should last for at most 3 hours.
Please note that for the duration of this ALV, the space is solely available to members of the association who participate in the meeting!
If you cannot make it to the ALV, please find the mentioned Proxy-voting form and make sure to have someone represent you at the ALV.
Live notes: https://fancypad.techinc.nl/H9dYxT5YTpODczgNGDUcXQ
The agenda of the upcoming meeting:
1. Opening
1.1 Amount of people present, proxy votes
- Proxy vote form: https://wiki.techinc.nl/File:Generic_proxy_vote_techinc.pdf
1.2 Short reminder of what we're here for
1.2.1 Introduction of the board and its responsibilities
1.2.2 What is an ALV, why and when do we hold those, who can announce one
1.3 Finalizing the agenda; any new items?
1.4 Vote: Approving minutes from last meeting
The minutes of the previous meeting can be found: https://wiki.techinc.nl/ALV_June_2023
VOTE: This is a yes/no vote whether to accept the minutes from previous meeting
2. Reports
2.1 Report from the board
The board will present a small overview over the period since last ALV, June 2023 thus far.
2.2 Unofficial financial report from the board
The treasurer will present a short summary of the current state of finances. This is NOT an official financial report which has been audited by the finance committee and has to be voted on ; it is intended to give members a short overview.
2.3 What we know/learned about the space lease
2.4 Report from dispute committee
2.5 Report from other committees?
3. Voting points for rules
3.1 Code of Conduct (mattronix)
The Code of Conduct committee has produced a draft for a new Code of Conduct: https://wiki.techinc.nl/index.php?title=Code_of_Conduct&oldid=28407.
VOTE: This is a yes/no vote whether to accept the CoC as official, that is:
Adding the following text into the House Rules, before "Warning system and revoking membership". "Code of Conduct" shall be made a link to the currently voted in revision of the code of conduct (meta-information regarding the current state of the code of conduct aside).
Code of conduct Every member is expected to have read and abide to the "Code of Conduct".
3.2 Rules regarding events (fnoerd)
Following recent events, the board would like to add the following paragraph where appropriate in the house rules to clear up the general expectations and restrictions regarding events, while still tyring to encourage those.
Events Any member is free to organize an event at TechInc. Non-members are also allowed, under the responsibility of members. Events cannot exclude other members from being present at the space. Any event that is publicly announced (e.g. on social media), or would be noticeable in the space (e.g. important number of people, using the projector, making a presentation) should at the very least be announced on the wiki.
VOTE: This is a yes/no vote whether to add this to the house rules.
3.3 Proposal for wiki to only be edited by members (fnoerd)
This is a vote to see if it would be ok to restrict wiki edits to current TechInc members only. The main goal is to discourage events being organized without a member being responsible for it, as the existing house rules and statutes state.
The implementation would be using the single-sign on system connected to the board's membership management system. While it is being implemented (it is not decided when or by whom), this would give legitimacy for people to revert edits done by non-members.
VOTE: This is a yes/no vote whether to restrict wiki edition to current members.
3.4 Proposal to increase the membership fees (fnoerd)
Following the financial report and what we recently learned about our lease, the treasurer think we need to increase the membership fees from next year to keep the lights on on the long term. This might need to be properly voted in a budget proposal ALV, but we wanted to test the water first.
VOTE: This is a yes/no tentative vote whether to see whether would be ok with a membership fee increase.
4. Voting for committees
(potentially preceeded by a break)
4.1 Voting in new member(s) in financial auditing committee (Kascommissie)
The current financial auditing committee is only left with one non-board and active member. At least one new member is needed in order to be able to present the financial report for 2022+2023 in a future ALV, which should follow soon.
Votes can be made for:
- (no candidate yet!).
VOTE: This is closed vote whether to accept candidate(s) for joining / continuing on the auditing committee.
4.2 Voting in new member(s) in dispute committee
The dispute committee would like to recruit. In particular, they seek to increase the diversity inside the committee to carry their role better, as it is currently only comprised of cis white men.
Votes can be made for:
- (no candidate yet!).
VOTE: This is closed vote whether to accept candidate(s) for joining / continuing on the auditing committee.
4.3 Voting in new member(s) in board
The board is down to 3 members. This manageable, but help would be appreciated to be able to move the space forward.
Votes can be made for:
- (no candidate yet!).
VOTE: This is closed vote whether to accept candidate(s) for joining / continuing on the auditing committee.