ALV April 2024
| ALV April 2024 | |
|---|---|
| Date | 2024/04/21 |
| Time | 15:00 - 18:00 |
| Location | ACTA |
| Contact | Board |
| Minutes | ALV April 2024/Minutes |
Live notes: https://fancypad.techinc.nl/H9dYxT5YTpODczgNGDUcXQ
Here is the official invitation for our upcoming general members meeting (ALV).
It will be on Sunday, 21st of April 2024 Start time is: 15:00 CET
Please note that for the duration of this ALV, the space is solely available to members of the association who participate in the meeting!
If you cannot make it to the ALV, please find the mentioned Proxy-voting form and make sure to have someone represent you at the ALV.
The agenda of the upcoming meeting:
Contents
- 1 1. Opening
- 2 2. Reports
- 3 3. Voting points for rules
- 3.1 3.1 Code of Conduct (mattronix)
- 3.2 3.2 Proposal to have board members suspend any committee-membership during their tenure as board-member (fnoerd)
- 3.3 3.3 Proposal for events to require being hosted by / under responsability of a member (fnoerd)
- 3.4 3.4 Proposal for wiki to only be edited by members (fnoerd)
- 4 4. Voting for committees
- 5 5. Any other business (wvttk)/rondvraag
- 6 6. Closing
1. Opening
1.1 Amount of people present, proxy votes
- Proxy vote form: https://wiki.techinc.nl/File:Generic_proxy_vote_techinc.pdf
1.2 Short reminder of what we're here for
1.2.1 Introduction of the board and its responsibilities
1.2.2 What is an ALV, why and when do we hold those, who can announce one
1.3 Finalizing the agenda; any new items?
1.4 Vote: Approving minutes from last meeting
The minutes of the previous meeting can be found: https://wiki.techinc.nl/ALV_June_2023
VOTE: This is a yes/no vote whether to accept the minutes from previous meeting
2. Reports
2.1 Report from the board
The board will present a small overview over the period since last ALV, June 2023 thus far.
2.2 Short financial report from the board
The treasurer will present a short summary of the current state of finances. This is NOT an official financial report which has been audited by the finance committee and has to be voted on ; it is intended to give members a short overview.
2.3 Report from dispute committee
2.4 Report from other committees?
3. Voting points for rules
3.1 Code of Conduct (mattronix)
The Code of Conduct committee has produced a draft for a new Code of Conduct: https://wiki.techinc.nl/index.php?title=Code_of_Conduct&oldid=28407.
VOTE: This is a yes/no vote whether to accept the CoC as official, hereby adding the following text into the House Rules, before "Warning system and revoking membership". "Code of Conduct" shall be made a link to the currently voted in revision of the code of conduct (meta-information regarding the current state of the code of conduct aside).
Code of conduct
Every member is expected to have read and abide to the "Code of Conduct".
3.2 Proposal to have board members suspend any committee-membership during their tenure as board-member (fnoerd)
TODO: Go more in depth.
3.3 Proposal for events to require being hosted by / under responsability of a member (fnoerd)
TODO: Go more in depth.
3.4 Proposal for wiki to only be edited by members (fnoerd)
TODO: Go more in depth.
4. Voting for committees
4.1 Voting in new member(s) in financial auditing committee
The current financial auditing committee is only left with one non-board and active member. At least one new member is needed in order to be able to present the financial report for 2022+2023 in a future ALV, which should follow soon.
Votes can be made for:
- (no candidate yet!).
VOTE: This is closed vote whether to accept candidate(s) for joining / continuing on the auditing committee.
4.2 Voting in new member(s) in dispute committee
The dispute committee would like to recruit. In particular, they seek to increase the diversity inside the committee to carry their role better, as it is currently only comprised of cis white men.
Votes can be made for:
- (no candidate yet!).
VOTE: This is closed vote whether to accept candidate(s) for joining / continuing on the auditing committee.
4.3 Voting in new member(s) in board
The board is down to 3 members. This manageable, but help would be appreciated to be able to move the space forward.
Votes can be made for:
- (no candidate yet!).
VOTE: This is closed vote whether to accept candidate(s) for joining / continuing on the auditing committee.
