ALV March 2016/Minutes
Contents
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TechInc ALV 2016, March 13
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Admin
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Number of people present, number of proxy votes, guests?
- Start time: 20:05.**
13 people present
Quroum is 7
20:07 - person joins.
Quorum now 8
Approving the notes from the previous meeting
11 yes 2 abstain
Approved
Finalizing agenda (any new points?)
No further issues
Reports
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Report from the board
- Justa reports**
102 members: - 38 payments over due - 64 on time
Overdue still somewhat high because the board has not sent reminders for two months.
We had a 'clean up' session, so even though the amount seems similar to the last ALV/report (100), we got a lot of new members -- but others left / were 'pruned'.
2000 Euro debt. This was loaned to us to pay for the deposit.
Due date is end of this year (31-12-2016)
Cash flow on drinks:
- November 2015 - Now (1200) went in (and out?) of revbank.
Drinks are still (somewhat) a likely positive income/inflow.
There have been no complains, no strange movements inside the board.
Board is working on getting a 'inboedel verzekering'.
Confusion about liability insurance, because the 'inboedel verzekering' is not the same as liability insurance -- so we should get that as well.
Financial report 2015
See the report. Main takeaways:
- Windows income and expeses are because TechInc paid for the windows
invoice,
and later was paid back by the pledge for the Windows.
- We got about 900 euro and 42 cents from "Heer & Meester".
Appointing Kascontrolecommissie 2015 (Barbara, Marcel, Piele)
14 in favour of appointing the Kascontrole commissie.
Report from the Kascontrolecommissie
Advice is to approve the financial report of 2015.
14 in favour.
Report approved.
Appointing new kascontrolecommissie 2016
Barbera, Marcel, Piele, Branko volunteer to be in the next financial committee, they will check the report of 2016 in the start of 2017.
Membership fees
Justa: Every year we have to determine the yearly membership fee. (This is not actually in the statutes, so we are actually not required to do this, and this point ended on the agenda due to miscommunication.
14 in favour of skipping this point.
The board proposes to keep the current fee structure (a minimum of 5
euro per month, a recommended fee of 25 euro per month)
-Skipped-
Board Elections
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Mattronix and Wizzup have to step down. Both are up for re-election.
People running for board:
- Mattronix
- Wizzup
Voting committee:
- cmpxchg
- piele
- branko
- Both Wizzup and Mattronix have been elected into the board.**
Report from dispute committee
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Some stuff came up, but no resolution is going on. Webmind states that people should not email the board, and the board states that sometimes people email the board with an issue, but the board then always whoever states a complaint is told to contact the dispute committee.
Committee members:
- cmpxchg
- The Jinx
- voidz0r
- Einstein
- webmind
voidz0r is still on there, but the committee has not been able to
contact him.
Votable points
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Should resolution group be 5 members, minimally 5 members or maximum 5 members? (currently 5 members) (webmind)
Justa introduces the point.
Webmind elaborates:
- Members come in and leave, and some members are currently not active.
- Currently there are five members, and we need five members, so the
committee
is in a tight position right now.
Webmind suggests a minimal of 3, not 5.
Votes cast:
1) Max. 5 members (current) 2) Min. 5 members 3) Min. 3 members
- CORRECTION: Currently the group is set to min & max 3**
- DOUBLE CORRECTION: Currently the group is set to min & max 5, but this
was not properly documented**.
This is "Unhandy" according to Justa.
The points that can be voted on:
Minimum of three voted in, with 13 votes in favour and 1 abstainee.
Electing more dispute resolution group members (webmind)
Nobody seems interested in joining. Feel free to state interest at a later point, and then you can be voted in at the next ALV.
Introduction of a term for dispute resolution group members. (webmind)
It is useful to have a term, because right now people who are unreachable cannot be removed from the group.
Yes: 14 No: 0 Abstain: 0
Justa suggests that people who vote no, should skip ALVs more often.
2 year term or 3 year term (webmind) 21:18, 12 February 2017 (CET)21:18, 12 February 2017 (CET)21:18, 12 February 2017 (CET)21:18, 12 February 2017 (CET)21:18, 12 February 2017 (CET)21:18, 12 February 2017 (CET)21:18, 12 February 2017 (CET)~
2 years: 11 3 years: 2 Abstain: 1
Any other business
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Membership procedures 21:18, 12 February 2017 (CET)21:18, 12 February 2017 (CET)21:18, 12 February 2017 (CET)21:18, 12 February 2017 (CET)~
Justa: We have had an issue in the board where it may be useful to have a system in place to: (worded freely) Guard against some people becoming a member of the space if they may be destructive to the space.
This came up at some point, and said person did not become a member, so "nothing happened", but it made us think about this subject.
Currently the board can deny a person membership, and also take away membership. Currently there is no procedure for a person to appeal being denied membership.
Hamish asks what happens is someone is denied membership -- how do you appeal that decision.
Open hackerspaces day 21:18, 12 February 2017 (CET)21:18, 12 February 2017 (CET)21:18, 12 February 2017 (CET)21:18, 12 February 2017 (CET)~
It is in the 26th, do we want to participate?
Facebook privacy policy
21:18, 12 February 2017 (CET)21:18, 12 February 2017 (CET)21:18, 12 February 2017 (CET)21:18, 12 February 2017 (CET)Phicoh (talk)
With the currently Facebook privacy policy, you are not longer allowed to have it on your phone / device when you are in the space.
- ALV Closed 21:30**
