ALV April 2013/Minutes

Tech Inc

ALV

20130406

Notulist: Amran Anjum

Meeting will be in english

22 members attending, 2 proxy votes - note, some members turned up half way through

Meeting starts 1909

Voorzitter will ascertain agenda: (agenda pasted below for reference)

Make each item a discussion point and go through them OR select points to go through. would like to restrict meeting to 2 hours - end at 2130

Statements can be made - raise hands pls - selection will be clockwise. Voorzitter will allow short statements in reply

Voorzitter quickly reads agenda items

0.

Re state meeting will end at 2130 Voorzitter asks floor to comment on minutes from last ALV

• no response from floor

1.

Ex-treasurer has not done the report.

• States he has no time due to excessive work commitments.
• Nothing for people to check.
• Expects to be able to finish the report in 2 months.
• Ex treasurer asks for help with the report
  • volunteers - ardaxi, justa, marielle
  • voluntary set date may 15 for production of report by volunteers
• Voorzitter requests that the legal submission date be 'found out' for the yearly financial report
  • its the ALV jaarvergadering

2.

controversial projects working group report:

discussion centered around the idea that laws of NL apply can we block a person from the space - can we block a project

cameras in the space working group report:

internal ML setup - votable points are a reflection of the outcome of the discussion.

3.

Report from the board

financial report: we have 64 members

• 5-6 members might be inactive - needs investigating
• savings account - 1200 EUR
• debit account - 1450 EUR
• most members are paying regularly
• rent for april is paid

Question: monthly income compared to outgoings

• rough guess: at break even point

membership system being looked into - possibly based around galette

question about 'phantom members' - what happens to their assets legally - members are members for a year - we can chase them for payments

• can get a note from the board agreeing to let them leave

board will come up with a solution for these 'grey areas' for membership

aldert makes a statement - a member who is not paying is allowed to vote

4.

• Do we accept "controversial" members (and projects) in our space? (Wizzup)

time is 1948 statutes say board decide if someone cannot be a member no procedure for denying membership point has become 'unvotable' board can suspend a member if he/she works against the interests of association

proposal for 'house rules'

• volunteers - anne jan, realitygaps, wizzup, arnd, amran
• suggestion that it be agreed by decree of ALV

• _ALL_ Video/Audio/Photo taking/recording is not allowed, unless everyone who would be on the recording has been asked explicit permission. Taking pictures of the space is allowed; use common sense. (Wizzup)
  • On events slightly different rules may apply to record a talk; but there should still be camera-free places in the space during such events.
  • Note: Cameras include _actively_ _using_ smartphones (taking recordings with them) and google glass-like devices.

time is 1958

first point causing much hilarity due to wording going to second item on the list because it may invalidate the first point

Suggestion for written guidelines. Suggestion made to move this into the 'house rules' workgroup Suggestion for two votable points: framework as it stands argument for 'any recording' (supercedes first one)

VOTE on first 'framework' - _ALL_ Video/Audio/Photo taking/recording is not allowed, unless everyone who would be on the recording has been asked explicit permission. Taking pictures of the space is allowed; use common sense. (Wizzup)

YES: 20 NO: 3 Abstain: 0

allowing 'any recording' (video+audio) in the space:

YES: 11 NO: 11 Abstain: 1 - proposition rejected due to a draw

First framework is voted in. to be incorporated into 'house rules'

• Static cameras are allowed as long as they are not aimed at the space (where people could be visible); or people need to take do serious effort for getting in pictures (e.g. cameras on a plant). (Wizzup)

Phicoh makes a suggestions: if we want security cameras, the board should come up with a suggestion and inlude who would have access to the cameras ALdert - statement, a security cam can be a static cam

Vote - YES: 17 NO: 3 Abstain: 3

• Do you agree to have women-only events in the space: (Vesna)
  • not more often then once a month

time: 2035

lengthy discussion covering previously discussions. the note taker is suffering from note taking fatigue statement: when there is a woman only event, there are no males allowed

• period of 3 hours, max once per month

Vote: YES: 8 NO: 13 Abstain: 3 - point rejected

• Any event that blocks access to the space by other members should not be allowed (unless a majority vote passed???) (Wizzup)

time:2055

statement: ignoring the 3 question marks discussion of a possible future 'fluid democracy' system for techinc

agreement to remove statement in brackets

Any event that blocks access to the space by other members should not be allowed. Vote YES: 8 NO: 11 Abstain: 5 - voted against - motion rejected

statement about paradox of 'not being able to block a member having access to the space'

• bicycles (folded or not) should not be allowed in the space for storage/parking (amx or utx)
  • exclusion for being 'actively worked on'

VOTE YES: 1 NO: 13 Abstain: 9 - motion rejected

• Facebook account should be dismantled. (Wizzup)
  • Or be made unofficial

• Twitter account should be dismantled. (Wizzup)
  • Or be made unofficial

• mailinglist should be dismantled. (Aldert)
  • Or be made unofficial

time=2122

statement: move these 3 points to the next ALV

group agrees. motions postponed

END STATEMENTS

merlijn: questions why aldert added point about ML - ie adding points wihtout discussing. voorzitter: anyone can add points at any point. but its important to have a good discussion on the ML.

ultratux: raises the point that if we are now financially self supporting, is it open for members to suggest that we invest the surplus into something. voorzitter: good idea to start the discussion on the ML

merlijn: asks to extend the ALV for a few minutes to get statements

marc: against time-limited ALV

aldert: if we are not going to do ALV's corectly, we should not be a verenging! would like to see the next ALV be legal. aldert volunteers to help org

marielle: suggests voting points should be clearly worded jinx: please do their homework - read background info amran: writing some guidelines to adding points to his user page - would like help to refine them

marc: asks if board members can be added to KvK

---

Agenda

MEETING STARTS AT 7PM!!!

0. Admin items

1. approve the financial administration.

2. Report from working groups

3. Report form the board (tentative!)

4. Votable points:

• Do we accept "controversial" members (and projects) in our space? (Wizzup)

• Static cameras are allowed as long as they are not aimed at the space (where people could be visible); or people need to take do serious effort for getting in pictures (e.g. cameras on a plant). (Wizzup)
• _ALL_ Video/Audio/Photo taking/recording is not allowed, unless everyone who would be on the recording has been asked explicit permission. Taking pictures of the space is allowed; use common sense. (Wizzup)
  • On events slightly different rules may apply to record a talk; but there should still be camera-free places in the space during such events.
  • Note: Cameras include _actively_ _using_ smartphones (taking recordings with them) and google glass-like devices.

• Do you agree to have women-only events in the space: (Vesna)
  • not more often then once a month

• Any event that blocks access to the space by other members should not be allowed (unless a majority vote passed???) (Wizzup)

• Facebook account should be dismantled. (Wizzup)
  • Or be made unofficial

• Twitter account should be dismantled. (Wizzup)
  • Or be made unofficial

• mailinglist should be dismantled. (Aldert)
  • Or be made unofficial

• bicycles (folded or not) should not be allowed in the space for storage/parking (amx or utx)
  • exclusion for being 'actively worked on'

Form for proxy voting

File:proxy vote.pdf

printout of the agenda as of 23.3.2013, 4-ish pm

File:Preview of “ALV 2013 04 06 - Technologia Incognita”.pdf