ALV March 2019

ALV March 2019
Date	2019/03/19
Time	19:00 CEST
Location	ACTA
Type	Meeting
Contact	Admin@board.techinc.nl

ALV Thursday 19th of March, 2010 at 19:00 duration at most 3.5 hours; not beyond 23:00

Info:

• For the board elections, there is no real deadline for candidacy, before the actual election would be nice though; please post that you want to run for board to members list, with explanation of why to vote for you.

• Proxy form: https://wiki.techinc.nl/index.php/File:Generic_proxy_vote_techinc.pdf

• Minutes will be done "live", using Hackpad or similar; final version will be edited within two weeks after the ALV.

1. Admin

1.1. Number of people present, number of proxy votes, guests?

Proxy form: File:Generic proxy vote techinc.pdf

3. Votable points

3.1. Feeding volunteers by Quint

1. Intro

The power rerouting and cable organization events were a success, and
improved the space for everyone. It would be nice to promote further
physical improvements to the space by feeding people who come to lend a
hand. If people are fed, they can stay in the space for longer and work
on a project without interruption.

2. Votable point

Techinc will provide no more than €300/yr annually to feed people who
volunteer to participate in space improvement projects, at a maximum of
€10 per person per event.

For an event to have its food costs reimbursed:

  - the event needs to be announced on members@
  - at least two people need to show up
  - reimbursement is up to €10 per person
  - everyone who wants to eat at the event must have food they are able
	to eat (keeping in mind allergies etc.)

Once the €300/yr budget is too low to reimburse an event up to €10 per
person, whatever's left will go to paying as much of the most recent
event's meal as possible. For example, a bigger event won't be denied
just because a smaller event might/will happen later.

Voting: Yes/No

I'd accept a friendly amendment to require that the event organizer
pre-approve the event for food by asking the admin@ list, but I don't
think that red tape is necessary for now.

3.1.1 Amendment(s) by Katje

1. Intro

The power rerouting and cable organization events were a success, and
improved the space for everyone. It would be nice to promote further
physical improvements to the space by feeding people who come to lend a
hand. If people are fed, they can stay in the space for longer and work
on a project without interruption.

2. Votable point

Techinc will provide no more than €300/yr annually to feed people who
volunteer to participate in space improvement projects, at a maximum of
€10 per person per event.

For an event to have its food costs reimbursed:

  - the event needs to be announced on members@
  - at least two people need to show up
  - reimbursement is up to €10 per person
  - everyone who wants to eat at the event must have food they are able
	to eat (keeping in mind allergies etc.)

Once the €300/yr budget is too low to reimburse an event up to €10 per
person, whatever's left will go to paying as much of the most recent
event's meal as possible. For example, a bigger event won't be denied
just because a smaller event might/will happen later.

Voting: Yes/No

I'd accept a friendly amendment to require that the event organizer
pre-approve the event for food by asking the admin@ list, but I don't
think that red tape is necessary for now.

3.2. Trust board with payments by DrWhax

1. Intro

During previous ALV's we voted in the following points:

1) Discretionary budget
(https://wiki.techinc.nl/Huishoudelijk_Reglement#Discretionary_budget)
2) Purchases for network team
3) Limit on purchases - €1000 per year

As we're bound by numbers, if we'd like to pull off smaller or bigger
investments, we might be stuck by buying certain things or by other
bureaucratic nonsense.

2. Votable point

The board will be trusted to do whatever in their power, provided that,
it's for the good of the hackerspace in the broadest sense of the word.
To be able to purchase whatever that be useful for the hackerspace.
These purchases need to be approved by consensus of the board. They can
do so over the board mailinglist or by meeting in person.

The board will report any purchase over 50 euro, to the members list and
be placed in the board notes that are shared on the wiki.

If voted in, it will moot the previous points as listed in the intro.

3.2.1 Amendment by Katje

Ammendment 1:

The board should endeaver to maintain at least 3 months rent in hand as a
reserve. Reports should be given to the membership if reserves drop to 3
months rent + 5%. 

Ammendment 2:

Replace:

"The board will report any purchase over 50 euro, to the members list and
 be placed in the board notes that are shared on the wiki."

With:

"The board will report to the members list any single purchase over 50 euro,
or where the total of purchases within a single calendar week equals 50 euro
or more. This will also be recorded in the board notes that are shared on the
techinc wiki." 

Board elections

Katje, Wizzup and DrWhax have to step down and are up for election. No additional candidates have announced they're running so far.