Difference between revisions of "Space-Maintenance Committee"

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'''Note: this is proposal currently in the draft-phase. It is not final yet. '''
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[[File:inventory_rack1.png|thumb|Inventory rack, 10-2021]]<br>
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The committee is instigated upon approval of the board at 2021-06-21. As such it now exists as a concept.
  
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== PROPOSAL: ==
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For the initial proposal text, please go to [[Space-Maintenance Committee/Proposal]]
  
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I(gorgabal) propose to form a space-maintanance-commitee .
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== self-organisation ==
  
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For a useful, functional space, tools needs to be working, and there need to be a bit of order and cleanness. <br>
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=== Meeting frequency ===
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However, at the moment of writing, the space is messy/unclean, and tools tend to be broken.
 
  
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This leads to members leaving, and scaring potential new members off. <br>
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We currently aim to come together every 2 weeks to improve the space. And to have a meeting every 2 months to decide what to work on.  
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Ideally, when you enter the space on any day, you should be able to trust that things are working.  
 
  
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Think of the space-maintanance committee something like a "Caretaker" or "office manager". One that also encourages members to take care of the space. <br>
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=== Communication ===
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If you join this committee, expect to do both physical work and mental work. This work will consist of tidying up the space, encouraging members to do the same, keeping track of equipment and their status, thinking up new ways to run the space more smoothly, etc.
 
  
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== Responsibilities ==
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We will have a signal-group and a mailing-list for internal communication.
  
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The space-maintanance commitee will have the following responsibilities:
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=== Current Focus / Tasks ===
  
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* To take steps to create a tidier, cleaner and more functional space. For example, this could be to organize a monthly cleaning event.
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(I just put this here to let members know what we are up to, but if this is unwise please let me know)
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* To enforce policies like the [[Rules|DNH-stickers]]. This means throwing out old projects.
 
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* To think up and implement new procedures to make the space even cleaner/better.
 
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* To keep track of the status of various tools, and take the appropriate steps. Like finding a [[Tool guardian proposal 2020|tool-guardian]] , or even to throw it away if necessary.
 
  
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== Freedoms ==
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* Investigate current annoyances/issues in the space that we can resolve
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* Investigate swapping the ham-corner and the makerlane
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* Investigate a suitable method for tracking issues/projects
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* Create a "where is?" page on the wiki, so that stuff can be more easily found.
  
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In order for the committee to function effectively, it should be able to think up and implement new policies to keep the space clean. In order to do this effectively, the committee should not have to wait for the next ALV to do this, as long as the committee gives members ample time & opportunity to object before new policies come in effect.
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Our first work-meeting will be the 31th of august 2021, where will we do some re-organizing of the space. (most likely the dirty room)
  
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It also needs the freedom to throw things out on a best-judgement basis. Of course we will do everything we can to avoid inadvertently throwing the wrong thing out.
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== Procedures ==
  
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== Scope ==
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=== New members & Votes ===
  
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In order to limit scope, the space-maintanance-committee will only focus on the physical well-being of the space.  
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* Members can ask to be added to this committee, or we can ask a member to join us.
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* Meeting a potential member before joining is preferred.
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* A new member must be voted in by the members of the committee. For this a '''majority''' of the '''cast votes''' is necessary.
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* A vote must be announced by mailing-list at least 3 days before the deadline.
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* A vote must have a deadline
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* There is no room for a 'veto' mechanic in our vote-mechanics. Because we have no veto, there is also no requirement to withhold voting in case of conflict of interests. (like: voting to remove an object which a member of the committee is the owner. )
  
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== Voting ==
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These rules can be chanced when we decide (and vote) to do so.
  
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Since this committee will sometimes throw things out, the creation of it needs to be voted in. <br>
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=== Disputes ===
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And since the committee will have both power & responsibility, the individual members will need to be voted in too.
 
  
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== misc ==
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In case of disputes with members, we will try our best to come to a mutual understanding, and if possible resolve the dispute.
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The Space-Maintanance Committee must have at least 3 active members to be functional.
 
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The committee has the right to invite new members into itself outside of an ALV when necessary.
 

Latest revision as of 09:51, 3 October 2021

Inventory rack, 10-2021

The committee is instigated upon approval of the board at 2021-06-21. As such it now exists as a concept.

For the initial proposal text, please go to Space-Maintenance Committee/Proposal

self-organisation

Meeting frequency

We currently aim to come together every 2 weeks to improve the space. And to have a meeting every 2 months to decide what to work on.

Communication

We will have a signal-group and a mailing-list for internal communication.

Current Focus / Tasks

(I just put this here to let members know what we are up to, but if this is unwise please let me know)

  • Investigate current annoyances/issues in the space that we can resolve
  • Investigate swapping the ham-corner and the makerlane
  • Investigate a suitable method for tracking issues/projects
  • Create a "where is?" page on the wiki, so that stuff can be more easily found.

Our first work-meeting will be the 31th of august 2021, where will we do some re-organizing of the space. (most likely the dirty room)

Procedures

New members & Votes

  • Members can ask to be added to this committee, or we can ask a member to join us.
  • Meeting a potential member before joining is preferred.
  • A new member must be voted in by the members of the committee. For this a majority of the cast votes is necessary.
  • A vote must be announced by mailing-list at least 3 days before the deadline.
  • A vote must have a deadline
  • There is no room for a 'veto' mechanic in our vote-mechanics. Because we have no veto, there is also no requirement to withhold voting in case of conflict of interests. (like: voting to remove an object which a member of the committee is the owner. )

These rules can be chanced when we decide (and vote) to do so.

Disputes

In case of disputes with members, we will try our best to come to a mutual understanding, and if possible resolve the dispute.

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