ALV September 2026
| ALV September 2026 | |
|---|---|
| Date | 2026/09/20 |
| Time | 15:00 - 18:00 |
| Location | ACTA |
| Contact | Board |
| Minutes | ALV September 2026/Minutes |
Here is the official page for our upcoming general members meeting (ALV).
It will be on Sunday, 20th of December 2026 15:00 CET, it should last for at most 3 hours.
Please note that for the duration of this ALV, the space is solely available to members of the association who participate in the meeting!
If you cannot make it to the ALV, you can find have someone represent you. Make sure a signed copy of the proxy vote (https://wiki.techinc.nl/File:Generic_proxy_vote_techinc.pdf) form reaches us digitally before the date of the ALV, or physically when the meeting starts. One member can only represent a maximum of one other.
Live notes: TBD
Agenda:
1. Opening
1.1 Short reminder of what we're here for
What's the board, their responsibilities, what's an ALV, why and when do we have those, who can announce one...
1.2 Amount of people present, proxy votes
- Proxy vote form: https://wiki.techinc.nl/File:Generic_proxy_vote_techinc.pdf
1.3 Finalizing the agenda; any new items?
1.4 Vote: Approving minutes from last meeting
The minutes of the previous meeting can be found: https://wiki.techinc.nl/ALV_December_2024/Minutes
VOTE: This is a yes/no vote whether to accept the minutes from previous meeting
2. Reports
2.1 Report from the members
A lot changed in the space since last ALV, it's good to take a few minutes to acknowledge the improvements made by the community.
Volunteer(s) needed!
2.2 General report from the board
The board will present a small overview over the period since last ALV.
Key points:
- Contract with Urban Resort still until end of 2027
- fnoerd to step down
2.3 Financial report from the board
Everything we will have compiled at that point regarding the finances.
2.4 Report from dispute committee
2.5 Report from other committees?
3. Voting points for rules
All voting points will be introduced, and potentially clarified. They are not to be extensively discussed. Such discussion should happen beforehand, on the mailing list or other. Last minute changes can happen, but for the sake of proxy voters and present member's time, they should be avoided. Once all voting points are introduced, there might be a break, and then the actual vote.
3.1 Dispute committee reforms
A new framework, File:Dispute-framework-2.0.pdf, to steer the Dispute Committee is proposed to replace the original: File:DisputeProcedure-v1.0.pdf.
A summary of the changes was posted on the discuss mailing list.
The house rules for the Dispute Committee are proposed to be replaced with the following:
The dispute committee exists to assist in ensuring a safe and comfortable environment for all members and guests, to assist with conflicts and mediation, and to implement a formal dispute resolution process when needed. The formal procedures of the dispute committee are governed by the File:Dispute-framework-2.0.pdf, which was voted on and approved by the ALV of 20 September 2026. Details regarding the policies and procedures of the DC, elections and terms, appointment of temporary committee members, conflict of interest policy, and so on, are described by the dispute framework.
To conduct its work according to the approved policy, the dispute committee is afforded access to current membership records and contact information, and has the ability to impose access restrictions on members and guests according to the conditions set out in the dispute framework.
Information about the dispute committee, including on how to request assistance from them, as well as internal policies and procedures, is available on the wiki at SubGroups/Dispute.
VOTE: This is a yes / no vote whether to replace the dispute committee framework.
3.2 Vote to acquit the board over 2025
VOTE: This is a yes / no vote whether to acquit the board over 2025.
4. Voting for people
All candidates should be introduced, before the break or maybe after for last-minute candidates. Then they will be voted on.
4.1 Voting in new member(s) in board
The board is down to 2 members. Suffice to say that this is not sustainable.
Votes can be made for:
- Frogeye (for re-election)
- You?
(batrub is not up for re-election yet. Fnoerd does not present himself for re-election)
VOTE: This is closed vote whether to accept candidate(s) for joining / continuing on the auditing committee.
4.2 Voting in new member(s) dispute committee
Candidates:
- Drew
- mrCyborg (for re-election)
- Li0n