ALV December 2024
| ALV December 2024 | |
|---|---|
| Date | 2024/12/01 |
| Time | 15:00 - 18:00 |
| Location | ACTA |
| Contact | Board |
| Minutes | ALV December 2024/Minutes |
Here is the official invitation for our upcoming general members meeting (ALV).
It will be on Sunday, 1st of December 2024 15:00 CET, it should last for at most 3 hours.
Please note that for the duration of this ALV, the space is solely available to members of the association who participate in the meeting!
If you cannot make it to the ALV, you can find have someone represent you. Make sure a signed copy of the proxy vote (https://wiki.techinc.nl/File:Generic_proxy_vote_techinc.pdf) form reaches us digitally before the date of the ALV, or physically when the meeting starts. One member can only represent a maximum of one other.
Live notes: https://fancypad.techinc.nl/eaP9NkwGQd-2YLMP5OlO2w
The agenda of the upcoming meeting:
Contents
1. Opening
1.1 Short reminder of what we're here for
What's the board, their responsibilities, what's an ALV, why and when do we have those, who can announce one...
1.2 Amount of people present, proxy votes
- Proxy vote form: https://wiki.techinc.nl/File:Generic_proxy_vote_techinc.pdf
1.3 Finalizing the agenda; any new items?
1.4 Vote: Approving minutes from last meeting
The minutes of the previous meeting can be found: https://wiki.techinc.nl/ALV_April_2024
VOTE: This is a yes/no vote whether to accept the minutes from previous meeting
2. Reports
2.1 Report from the members
A lot changed in the space since last ALV, it's good to take a few minutes to acknowledge the improvements made by the community.
Volunteer(s) needed!
2.2 General report from the board
The board will present a small overview over the period since last ALV.
Key points: - New contract signed with Urban Resort, until 2027, when the building will be demolished - Paper archive status - Bakboter to step down
2.3 Financial report from the board
Everything we will have compiled at that point regarding the finances, possibly approved by the Kas comissie, hopefully budget proposal for next year.
2.4 Report from dispute committee
2.5 Report from other committees?
3. Voting points for rules
All voting points will be introduced, and potentially clarified. They are not to be extensively discussed. Such discussion should happen beforehand, on the mailing list or other. Last minute changes can happen, but for the sake of proxy voters and present member's time, they should be avoided. Once all voting points are introduced, there might be a break, and then the actual vote.
3.1 Proposal to increase the membership fees (fnoerd)
[This might be replaced by a proper budget proposal should we have other things to change]
Following the financial report and the status of our rent, the treasurer thinks we need to increase the membership fees from next year to keep the lights on on the long term.
VOTE: This is a yes/no vote whether to increase the membership fees by TODO €.
3.2 Accountability & Inclusion committee (mattronix)
I [Mattronix] would like to propose an Accountability & Inclusion Committee that will have 3 Primary Objectives
- Rules & Record keeping ensure all ALV voted mandates & rules are understood, easy to find and are being followed.
- Board & Dispute Committee Accountability: Ensures board and dispute committee decisions, record keeping and ethics are inline with the agreed house rules, bylaws and ALV’s
- Code of Conduct Supervisory ensuring dispute and board are aware and actively encourage safe conduct in the space.
Full Goals of the Commitee
- Independent of the Board & Dispute Commitee
- Consisting of members of various backgrounds
- Audits the Board
- Audits the Dispute committee
- Evaluates Legacy Rules and raises community awareness about them
- Ensures COC is working by gathering board statistics
- Establishes a central record of all current rules and previously agreed rules from the ALV’s past and present.
- Ensures agreements made between committees, board and community are honored.
- Gathers Statistics abouts things such as disputes resolved, board financial decisions.
- Audits board meeting outcomes and decisions for ethical and negligent behavior.
3.3 Other voting points
I'll let people that submitted points make an entry here.
4. Voting for people
All candidates should be introduced, before the break or maybe after for last-minute candidates. Then they will be voted on.
4.1 Voting in new member(s) in board
The board is down to 2 members. Suffice to say that this is not sustainable.
Votes can be made for:
- (no candidate yet!).
VOTE: This is closed vote whether to accept candidate(s) for joining / continuing on the auditing committee.
